Staff Accountant

Purpose: To provide clerical, bookkeeping, accounting support and assistance with the accounting and administrative functions of the Wiregrass Rehabilitation Center and to assist in performing the daily functions assigned.  

Basic Tasks/Essential Functions:

1.    Review invoices and payment request for proper documentation.
2.    Process payments in an organized and timely manner through ACH and checks
3.    Monitor accounts to ensure payments are up to date
4.    Research and resolve invoice discrepancies and issues 
5.    Process purchase orders as approved
6.    Reconcile monthly bank statements and credit card statements
7.    Reconcile balance sheet items
8.    Maintain Asset and Capital Expenditures in accounting software and excel spreadsheet. Process monthly depreciation entry.
9.    Maintain the vendor file in a timely manner.
10.    Assisting with audit support as necessary.
11.    Assisting in streamlining the accounts payable process.
12.    To provide information on accounts to others as instructed
13.    To provide support and information with confidentiality and conformance with all administrative and legal requirements
14.    Work collaboratively with all directors/coordinators in all aspects of work and services.
15.    Invoice and credit card transactions to be entered into accounting software daily
16.    AP checks to be ready for signature on Wednesday afternoon.
17.    Verify payables and checks are recorded and match bank debits daily. This will be downloaded from the bank into accounting software.
18.    AP Files are filed weekly.
19.    Yearend files are to be moved at close of year to designated area. This is to be done before the start of new year is to be filed. 
20.    Newly acquired Assets and Capital expenditure need to be copied and put in separate file for yearend audit.
21.    All spreadsheets are to be saved in designated file folder.  This is based on the year.
22.    Assist in other areas of the accounting department as needed.
23.    Setup 1099 Vendors and Process 1099’s at year end
24.    Prepare for audit throughout the year.

Secondary Duties:

1.    To participate in in-service/staff development activities as scheduled
2.    To represent the best interests of the Wiregrass Rehabilitation Center in public presentation, interaction with others in appearance at all times
3.    To assist in other program areas and perform other duties as assigned
 

QUALIFICATIONS FOR THE POSITON:

1. Must be a high school graduate or equivalent
2. Must have experience in a form of office work/ business/industry or equivalent in education
3. Must be computer literate

Skills/Aptitudes/Behaviors

1. Must be able to use a calculator and other office equipment with efficiency and accuracy
2.  Proficiency in Microsoft Word and Excel
3. Must be able to use a computer in accounting program applications
4. Ability to write and record in a legible fashion
5. Must have knowledge of accounts payable
6. Must have knowledge of general accounting procedures
7. Must represent the best interests of WRC in dealing with employees and the public, treating all in a positive manner as customers
8. Must be able to work under stress and rigid time requirements
9. Ability to Work independently
10. Must be able to function as receptionist answering the telephone and visitors entering the building, and serving those calling in a positive manner .
11. Must adhere to and follow the WRC Code of Ethical Conduct demonstrating understanding while performing essential functions of the job, fulfilling other requirements and using knowledge, skills and abilities in furthering the mission of WRC and in all interactions with consumers, staff and other employees and the public.

Other Requirements

1. Able to work up to 8 hours per day.
2. Must be able to lift and carry objects weighing 25 lbs. or more
3. Desired but not required to be a licensed driver of WRC vehicles
4. Must have attention to detail and accuracy
5. Must be knowledgeable of confidentiality
6. Must be able and willing to cross train in accounts receivable role.