Compliance Coordinator (entry level)

Compliance Coordinator – Wholesome Goods

Location: Clearwater, Florida

Type: Full Time

Department: Supply Chain

Why Wholesome?

At Wholesome Goods, we’re more than a workplace — we’re a collective of passionate creators, thinkers, and brand builders redefining the direct-to-consumer experience. We champion quality products that make everyday life better — from wellness supplements for humans and pets to home essentials — and we bring that same intention to how we work, connect, and grow together.

Check us out!

We believe in:

• A healthy work-life balance with space to be yourself.
• Open collaboration, creativity, and plenty of laughter.
• People-first culture where your ideas matter.

If you love solving real problems, building memorable brands, and working with great people — join our team!

About the Team / Role

As a Compliance Coordinator, you’ll be part of the Supply Chain team, where you’ll contribute to meaningful work that impacts our brands and our customers every day. We are seeking a detail-oriented Compliance Coordinator to support regulatory and product compliance across our portfolio, with a primary focus on human and pet supplements and secondary support for cosmetics and textiles. This entry-level role partners with external consultants across the US, UK, EU, and Australia to coordinate compliance workstreams, manage checklists, and ensure accurate implementation of regulatory guidance across labels, claims, and product documentation. The ideal candidate is highly organized, a strong communicator, and skilled at translating complex requirements into clear, actionable steps for internal teams.

Responsibilities:

A. Consultant Coordination Compliance Support (Core of the Role)

• Act as the primary day-to-day point of contact for external compliance consultants.
• Organize requests to consultants (labels, claims, ingredients, product types, market scope).
• Track deliverables, deadlines, and consultant feedback to ensure projects stay on schedule.
• Review consultant guidance and translate it into:
• clear internal action items
• label edits
• claims revisions
• documentation requirements
• Escalate unclear or high-risk compliance issues to leadership and/or consultants.

B. Label Review Support (Consumables Priority)

• Manage label review workflows for:
• human supplements and pet supplements (primary focus)
• cosmetics/textiles as needed (secondary)
• Ensure labels include required elements by market (US, UK, EU, AU), such as:
• ingredient lists
• directions for use
• warnings/allergens
• net quantity statements
• Supplement Facts / nutrition panels (where applicable)
• Coordinate label updates with internal creative teams and ensure version control is maintained.
• Maintain standardized label review checklists and keep internal templates up to date.

C. Claims Review Marketing Compliance Support

• Collect and organize product claims used across:
• Packaging
• websites/PDPs
• ads, emails, influencer/affiliate content
• Route claims to consultants when needed and track approvals.
• Maintain an internal “approved claims” and “restricted claims” list by product/region.
• Work with marketing teams to implement compliant rewrites when guidance is received.

D. Compliance Documentation Product Readiness

• Maintain compliance documentation folders and ensure files are complete and accessible, including:
• COAs, specs, stability data, substantiation materials
• Build and maintain a Product Compliance Checklist per SKU for key markets.
• Ensure compliance steps are completed as part of the product launch process.

E. Cross-functional Collaboration Process Improvement

• Work closely with Product Development, QA, Supply Chain Planning, and Marketing to keep launches moving.
• Keep a compliance tracker and clearly communicate progress, risks, and next steps.
• Assist in building scalable compliance SOPs to reduce repeated work and speed up approvals.

Qualifications:

• 1–3 years experience in a compliance, quality, regulatory, or operations role
• Strong attention to detail and comfort working with labels, claims, and documentation.
• Strong written and verbal communication skills — able to work with consultants and internal teams.
• Ability to organize multiple projects and keep timelines moving.
• Comfortable working in Google Suite (Docs, Sheets, Drive) and managing version control.

Key Skills

• Project coordination and follow-through
• Use of AI softwares (Chat GPT, Gemini, Manus)
• Strong documentation and checklist habits
• Ability to summarize complex feedback into simple action steps
• Confidence asking clarifying questions to consultants
• Collaborative working style ability to hold people accountable

Preferred

• Exposure to any of the following:
• dietary supplement labeling and claims
• pet supplement or pet product compliance
• cosmetics labeling
• Amazon or retailer compliance
• Experience working with external agencies/consultants or vendors.
• Interest in growing into regulatory affairs or compliance leadership over time.

What You’ll Gain

At Wholesome Goods, the perks are as thoughtful as our products:

• Competitive compensation
• Medical, dental & vision with strong contributions
• 401(k) program
• Quarterly product giveaways
• Up to 50% employee discount
• Work-Life balance
• Inclusive, people-first environment where YOU matter

…plus the chance to work with brands people love and trust every day.

Who You Are

• A proactive problem-solver
• A collaborative communicator
• Passionate about creating quality experiences
• Someone excited to contribute to a fast-moving, mission-driven team

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience working with regulations, compliance requirements, or regulated documentation (e.g., compliance, quality, legal, regulatory, or paralegal work)?
• Have you worked with external experts (consultants, agencies, legal advisors, or regulators) and learned to apply their guidance independently over time?
• Have you supported products across multiple countries with differing regulatory requirements?
• Have you reviewed product labels, ingredients, or raw materials for accuracy, compliance, or regulatory alignment?
• This role is based onsite in Clearwater, FL (33760). Do you currently live in the Tampa Bay area and are you able to reliably commute to this location?

Work Location: In person