Legal Assistant

We are seeking a highly organized Administrative Assistant to support a busy Alternative Dispute Resolution (ADR) practice. This role involves providing administrative support for mediation and arbitration services, with a strong focus on email communication, calendaring, and scheduling coordination. The ideal candidate will be detail-oriented, able to manage a high volume of tasks efficiently, and maintain the smooth operation of a well-established workflow.

Job Function

• Provide administrative support to a high-volume ADR practice, assisting retired Judges with case coordination.
• Manage scheduling, calendaring, and conflict checks to ensure efficient case flow.
• Handle retainers, invoicing, and billing processes accurately and in a timely manner.
• Coordinate and secure necessary documents for distribution and preparation of ADR services.
• Maintain and manage email communications and respond to inquiries professionally.
• Utilize case management, calendaring, and document systems (training provided).
• Support day-to-day operations, including telephone communication and client interaction.
• Ensure organization, accuracy, and timeliness across all administrative tasks.
  
  
  

Job Requirements

• 2–5 years of experience as a Legal Assistant.
• Strong critical thinking skills with the ability to develop creative solutions.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Highly organized, detail-oriented, and professional.
• Resourceful with strong time management skills.
• Excellent writing, proofreading, and editing abilities.
• Strong interpersonal skills with the ability to collaborate effectively in a team environment.
• Proficient in common software applications and able to quickly learn new systems.
• Excellent verbal and written communication skills.
  
  
  

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

ITSLS

44293