What are the responsibilities and job description for the Administrative Specialist II position at Weber State University Department of Automotive Technology?
WSU's Commitment to Equal Opportunity
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title Administrative Specialist II Requisition Number S02461P Position Category Staff Campus Location Weber State University - Ogden, UT Hours per week 40 Months per year 12 Alternate work schedule Pay Grade N24 Salary FLSA Non-Exempt Job Summary/Basic Function
The Administrative Specialist serves as a primary point of contact and advocate for students within the School of Radiologic Sciences. This student-centered role is responsible for providing comprehensive support to current and prospective students, ensuring a positive and seamless academic experience from inquiry through program completion. The specialist will work closely with students to assist with program navigation, academic planning, scheduling, and general problem-solving, while also supporting the day-to-day operations of the School.
In addition to directly supporting students, this position will also perform a range of administrative and faculty support functions. These include, but are not limited to, coordinating program communications, maintaining student records, assisting with academic scheduling, managing student events and orientations, and providing fiscal and logistical support such as budget tracking, travel planning, and data collection. A key focus of this role is to ensure that all processes and interactions are student-friendly and designed to promote student success and satisfaction.
This position also requires maintaining an updated list of department resources, student advisement, preparations for graduation, and helping students with Independent Study contracts.
Required
Required Qualifications
Preferred
WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Posting Detail Information
Job Open Date 08/31/2026 Review Date 09/10/2026 Job Close Date Open Until Filled Yes Notes to Applicant
If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin September 10, 2026. Position will remain open until filled.
Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/29235
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title Administrative Specialist II Requisition Number S02461P Position Category Staff Campus Location Weber State University - Ogden, UT Hours per week 40 Months per year 12 Alternate work schedule Pay Grade N24 Salary FLSA Non-Exempt Job Summary/Basic Function
The Administrative Specialist serves as a primary point of contact and advocate for students within the School of Radiologic Sciences. This student-centered role is responsible for providing comprehensive support to current and prospective students, ensuring a positive and seamless academic experience from inquiry through program completion. The specialist will work closely with students to assist with program navigation, academic planning, scheduling, and general problem-solving, while also supporting the day-to-day operations of the School.
In addition to directly supporting students, this position will also perform a range of administrative and faculty support functions. These include, but are not limited to, coordinating program communications, maintaining student records, assisting with academic scheduling, managing student events and orientations, and providing fiscal and logistical support such as budget tracking, travel planning, and data collection. A key focus of this role is to ensure that all processes and interactions are student-friendly and designed to promote student success and satisfaction.
This position also requires maintaining an updated list of department resources, student advisement, preparations for graduation, and helping students with Independent Study contracts.
Required
Required Qualifications
- High School diploma or equivalent.
- 2 years full-time, related experience.
- PC experience including database, word processing, and spreadsheets.
Preferred
- Education:
- Associate’s degree in education, healthcare, business administration, or a related field.
- Experience:
- Minimum of 2 years of experience in student services, academic advising, administrative support, or a related role in higher education.
- Experience working directly with students in a support or advisory capacity.
- Skills and Abilities:
- Strong interpersonal and communication skills with the ability to build positive relationships with students, faculty, and staff.
- Demonstrated ability to provide high-quality, student-centered service in a fast-paced environment.
- Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace) and comfortable learning new systems (e.g., student information systems, scheduling software) and utilizing social media.
- Ability to manage multiple priorities, deadlines, and tasks, such as recruitment and event planning, with attention to detail and accuracy.
- Strong problem-solving and organizational skills.
- Administrative Competencies:
- Experience with or ability to learn budget tracking, travel planning, and academic record-keeping.
- Familiarity with FERPA guidelines and confidentiality protocols related to student records.
WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Posting Detail Information
Job Open Date 08/31/2026 Review Date 09/10/2026 Job Close Date Open Until Filled Yes Notes to Applicant
If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin September 10, 2026. Position will remain open until filled.
Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/29235
Salary : $35,500