Fiscal Analyst 3

Description

About the Agency & Division:
The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.

The Electronic Services Division (ESD) supports all goals, most directly sustaining and enhancing agency infrastructure and business processes, by improving collaboration outcomes between WSP business and technology divisions, using consistent planning processes, increasing business continuity capabilities, and providing quality communication services.

Duties

This position supports that mission by completing the ESD fiscal activities involving accounts payable, contracts with vendors, billing and invoice documents, assisting budget planning functions which enhances the Agency's and the Division's fiscal ability to continue providing public safety services.

Our new teammate will be able to:

• Process all Electronic Services Division Payments.
• Process all Division Credit Cards, to include processing invoices for payments. This includes maintaining sufficient tracking of all related data on the charges, authorization and payment for audits.
• Maintain fiscal report analysis, accounts payable discrepancies and resolution in accordance with GAAP.
• Review contracted invoices insuring deliverables have been met to process for payment.
• Process original invoices for payment and resolve issues related to them.
• Maintain all division accounting records according to GAAP, WSP and OFM rules and regulations and complete all required audits.
• Complex Contract Management for Division.
• Analyze, monitor, review, and audit all ESD contracts.
• Tracks expenditures, deadlines and expiration dates for all ESD contracts.
• Research and analyst contract reports for billing.
• Track and prepare reports.
• Analyze and respond to questions regarding intent and compliance with all fiscal and administrative requirements.
• Attend all contract meetings and provide senior level expertise.
• Maintain fiscal reporting for the division.
• Maintain fiscal records to ensure adequate reporting to meet GAAP, OFM and WSP requirements.
• Review and analyze Enterprise Reporting financial information for accuracy. Request corrections if needed.
• Maintain end of fiscal year reporting and prepare necessary journal voucher(s) as needed to maintain balances accounts.
• Review, analyze, verify and correct accounting data in State Financial system (AFRS, Enterprise Reporting, ECMS, etc.).
• Perform duties required to maintain, update and enter APPTIO data for the IT expenditures of the division.
• Provide data/reporting on IT expenditures for the division and customers as required and requested.
• Assist with division budget planning functions as needed with reports and historical information.
• Maintain division travel documents to support invoices/costs for travel by division staff.

Qualifications

Required Qualifications:

• Bachelor's degree, which includes at least 18 quarter hours or 12 semester hours in accounting.
• One year of relevant (accounting, auditing budgeting or similar fields) professional work experience or a combination of education (to include the required credit hours in accounting, auditing, or budgeting) and relevant professional work experience totaling 5 years.

• A healthy life/work balance by offering flexible schedules and telework options for most positions.
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01.
• Qualification for the Public Loan Forgiveness Program.

Equity Competencies

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

The Washington State Patrol does not provide immigration sponsorship; therefore, applicants must possess work authorization that does not require employer sponsorship.

Supplemental Information