What are the responsibilities and job description for the Fiscal Analyst 5 position at State of Washington Dept. of Corrections?
Description
Fiscal Analyst 5
Full Time | Permanent
Location: Headquarters | Tumwater, WA
Salary Range: $86,220 - $115,980 Annually
This permanent position is represented by the Teamsters 117 bargaining unit.
The Washington State Department of Corrections has an exciting and unique opportunity for a finance expert to join their team as a Fiscal Analyst 5! The goal of this position is to be the highest technical expert for Program 900 Capital Accounting and eBuilder Project Management System while providing oversight on federal grants and general ledger accounting for Capital.
As a member of the DOC Headquarters Employee and Business Support Services Business Services team, you will be responsible for providing consultative services, reconciling agency program 900 activities, and analyzing, monitoring and evaluating fiscal and accounting practices in the agency. You will also perform special projects which could include: record management, report preparation, research and correction, coordination with the Financial Coordination Unit (FCU) for Certificates of Participation (COPS), Energy Services Conservation contracts (ESCO), expired Statue of Limitations (SOL) warrants; disclosure of non-capital fund expenditures to fund owners; annual Facility Inventory System (FIS) reporting to OFM, Federal Emergency Management Assistance (FEMA) accounting and coordination with facility staff, and other items as designated by Capital Programs Administrator.
This position supports the agency mission to improve public safety by positively changing lives through the training and development of team members, while overseeing and planning the assignment of work for Capital Accounting, Federal Grants, General Ledger Accounting and other fiscal related work. If you can see yourself in a position of supporting and sympathetic leadership, ensuring the fiscal responsibilities of the State of WA are met with the highest level of integrity, we encourage you to apply!
A completed application packet will include:
- A cover letter regarding your interest in this position with our agency
- A detailed resume
- Three professional references
Duties
We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.
As a Fiscal Analyst 5, some of your duties will include:
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Managing the accounting for Program 900 - Capital Construction which will include:
- Acting as the highest technical expert for Program 900 Capital Accounting and eBuilder Project Management System
- Overseeing Federal Grant and General Ledger Accounting for Capital.
- Participating as a member of Capital Programs Management Team
- Attending weekly meetings and provide fiscal advice and input.
- Providing consultative services for project managers, other sections, and business managers in capital expenditures, federal grants, FEMA and OST Certificates of Participation; interprets current GAAP, OFM, State and Federal regulations, agency policy; and provides support services which include all capital accounting function
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Reconciling agency program 900 activities:
- Escrow/Retainage Investment accounts
- Capital appropriations
- Federal funds
- Capital Administrative overhead distribution
- Analyzing, monitoring, and evaluating fiscal and accounting activity for federal and state dollars to include grant and program 900 expenditures
- Monitoring and analyzing agencywide fiscal reports, identifying trends and potential problems researching causes, making recommendations and corrections
- Providing technical support and training to field staff on internal and external accounting and reporting systems and processes
- Developing and implementing fiscal procedures and assists with development of accounting systems
- Maintaining and modifying existing accounting and fiscal processes and procedures
- Conducting independent research to assess efficiency and effectiveness of current and proposed procedures and systems
- Recommending and implementing improvements of fiscal controls
- Special Projects
- Planning, prioritizing assigning directing and evaluating the work of fiscal staff
- Training and development of fiscal staff
- Other duties as assigned
Qualifications
What we need (required qualifications):
- High school diploma or GED
- 12 Semester or 18 Quarter hours of accounting credits from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent
- Completion of Accounting 201, Accounting 202, and Governmental Accounting from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent within six months from date of hire
- Four years of relevant professional experience**
Relevant experience is defined as Fiscal Analyst 1 or above level work
- Professional level experience in AFRS and Enterprise Reporting
- Intermediate level experience in Microsoft Excel
**Provided that a candidate possesses a degree focused on accounting or business management/administration:
- An AA degree can be equivalent to 1 year required work experience
- BA degree or above can be equivalent to 2 years of required work experience
Equivalencies to be reviewed by Comptroller/designee, degrees outside of focused areas will NOT count towards experience requirements
What will make your application stand out (preferred qualifications):
- Additional relevant professional experience at Fiscal Analyst 4 level
- 3 years supervisory/lead worker experience
- A business focused Bachelor’s degree from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent, with minimum 20 accounting credits to include Accounting 201, 202, 203 and Governmental Accounting
Supplemental Information
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
- This recruitment may be utilized to fill more than one position.
-
Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
**Please note: Phone number AND email address are required for all professional references. - A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
- Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
- DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
- DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
Telework Details
This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
- Remote/telework/flexible schedules (depending on position)
- Up to 25 paid vacations days a year
- 8 hours of paid sick leave per month
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation and so much more!
PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
Salary : $86,220 - $115,980
