Health Records Technician 2- WCCW

Description

This position supports the health services and DOC mission by ensuring that facility records are secure, complete and available on demand for the myriads of service areas within Health Services.

• A detailed resume.
• A cover letter regarding your interest and outlining your qualifications.
• Three professional references.

Duties

Duties will include:

Manage all Public Disclosure requests involving medical records for active or recently released patients of WCCW

• Ensure disclosure of requests is appropriate and the release of information is on record
• Extracting requested information and ensuring accuracy of information to requested documentation
• Check the validity of the record request
• Correctly compute a charge for the requested records as appropriate
• Maintain the public disclosure log
• Ensure records are archived according to policy.

Schedule and coordinate management of medical records for all patients currently housed at WCCW

• Audit medical charts.
• Maintain signature sheets.
• Filing and re-filing medical charts.
• Pulling charts for appointments.
• Creating new charts.
• Performing quality checks on incoming loose filing.
• Preparing release of information for providers.
• Combining previous volumes into one usable chart.

Supervise and evaluate medical records office staff.

• Manage and direct operations and performance of medical records staff
• Review and complete position descriptions (PD's) as well as review/evaluate/complete performance and development plans annually.
• Conduct monthly supervisory conferences with records staff
• Recommend hiring of staff, establish job performance standards, evaluate job performance and take corrective action if performance is not to expectation.
• Assigns training as needed for health records, work schedules and duties.
• Provides guidance and assistance to health records staff

Provide information as the facility subject matter expert on management of WCCW health records.

• Advise and counsel health service management and staff in health information and infomatics according to DOC policy.
• Provide training to staff.
• Disseminate information from headquarters records staff to WCCW.

Participate in facility Continuous Quality Improvement (CQIP) efforts and the application of LEAN principles to the WCCW health services operations.

Other duties as assigned.

Qualifications

Required:

Certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA)

&

Two years of experience in a Health Information Management (medical records) office, office management, healthcare privacy office, compliance office or closely related area; Valid driver license.

Preferred:

Bachelor’s Degree

Current on state and federal laws, national standards, and department policies governing health records and health information disclosure and ability to apply that knowledge in an appropriate manner.

Experience working in a correctional facility.

Supplemental Information

• Mission: The mission of DOC is to improve public safety by positively changing lives.
• Our Vision: Working together for safer communities.
• Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
• Our Core Values:
  • Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
  • Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
  • People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
  • Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
  • Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• This position may be represented by a bargaining unit.
• This position requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more.
• The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

• Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
• Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
• Respectfully acknowledge people's differences and recognize these differences as important and valuable.
• Promote inclusiveness.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.

• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

Many DOC jobs are covered by the Public Safety Employees' Retirement System (PSERS). If someone moves from a Public Employees Retirement System (PERS) eligible position to a PSERS eligible position, they actually retire under two different systems/plans. For more information, please contact the Department of Retirement System at: 1-800-547-6657.