What are the responsibilities and job description for the Project Administrator position at W3Global?
- Manage all project documentation (RFI, Submittals)
- Manage and assist with financial documentation (Purchase Orders, Change Orders and Requisitions)
- Compile, issue and track subcontracts and purchase orders
- Assist in the coordination of subcontractors and various suppliers / trades with your PM and field team
- Effectively communicate project status and progress with team and management
- Prepare written correspondence to subcontractors and suppliers as necessary to ensure project success.
- Work with and assist support staff in distributing all project data and documents to the project team.
- Utilize computer system to accurately manage and track milestones and documentation of each project.
- Follow-up with subcontractors to ensure timely submission of proposals.
- Follow up on proposal requests.
- Create project schedule.
- Maintain office set of current project drawings and specifications.
- Coordinate shop drawing submission and review process.
- Attend project meetings and take meeting minutes to present to all attending and non-attending parties.
- Maintain Request for Information, Additional Work Authorizations, submittals, contract drawings and contacts for project team.
- Gather closeout material and binders for submission to clients. Aggressively resolve all open issues.
- Prepare kick off packages.
- Schedule and aggressively follow up on all punch-list items.
- Generate initial submittal log in system.
Salary : $50,000 - $60,000