What are the responsibilities and job description for the ADMINISTRATOR position at W3Global?
JOB DESCRIPTION: ADMINISTRATOR
The Administrative reports directly to the Manager and Project Managers.
Responsibilities And Duties
ADMINISTRATIVE
Agencies.
Bidding Responsibilities
The Administrative reports directly to the Manager and Project Managers.
Responsibilities And Duties
ADMINISTRATIVE
- Receive and direct all in-coming calls. Has telephone covered at all times from 8:00 AM
- Greet, direct and assist all Construction visitors.
- Prepare packages for UPS and Fed-Ex to pick-up.
- Assist with faxing, typing, and photocopying as needed.
- Maintain, update and distribute company wide, lists of phone numbers.
- Keep the kitchen area clean and coffee made throughout the day
- Order office supplies as needed.
- Assist PM and help process Monthly Progress Payments for Public Projects.
- Process Billings for Review Monthly Progress Payments for Private Projects. PM and
- Responsible for maintenance of all project files daily. (including subcontract
- Organize and maintain archives to include the following: plans and specifications (boxing
- At job closeout, responsible for storage of project files (including plans and specs) for
- Process and Code Timecards for Review. PM's to review before going to Payroll.
- Process and Code Invoices for review. PM's to review before going to Accounts Payable.
- Maintain, Process, Track and Procure Truck Driver Mileage Reporting and Licensing
Agencies.
Bidding Responsibilities
- Order plans and specifications as requested by PM/Estimator.
- Assist PM/Estimators in coordinating bid procedures, including ordering bid bond,
- Assist PM/Estimators with solicitation of quotes, creating and updating bid estimate
- Responsible for gathering information on insurance policies required for projects that are
- Responsible for organizing and filing "bid files" that were not awarded. These files may