What are the responsibilities and job description for the Attendance Specialist position at Vets Hired?
DescriptionPosition Overview:The Attendance Specialist is responsible for providing child attendance reporting for multiple sites including private and subsidized programs. The position requires communication and coordination with Enrollment Specialists, Center Leaders, and others to ensure compliance of attendance data to state contracts and company policy.Key Responsibilities:Attendance SupportReviews children's attendance timesheets and transfers attendance data into databaseAudits for missing timesheets, missing schedules, missing info (incorrect hours, days, etc.)Works with center staff including Center Leaders and Teaching staff and/or Enrollment Specialists to correct attendance timesheetsReportingCreates and distributes Best Interest Days/Unexcused Absence ReportAudits Category Report to ensure all children are reported correctly in the databaseEnsures the children are reported in the correct contract through audit of the Contract Enrollment ReportProvides Recertification Report for Enrollment Specialists and Center LeadersCorrects scheduled and attendance for the months prior to ensure reporting is accurateData Compliance SupportAudits monthly Third Party (CAPP) timesheets to ensure complete documentation and accuracy of attendanceProvides support in formal internal and external audits, as directed by SupervisorAccountabilitiesUnderstands Funding Terms and Conditions along with Title 5 regulations regarding attendanceFull compliance with all governing regulations in the attendance reporting including private and CAPP enrollmentAccuracy in data entry into the systemExcellent customer service provided to all partners at the center level and at the regional level/corporate officeCollaborates with Enrollment Specialists and Center Leaders to identify opportunities and needs as it relates to attendance and contract complianceRequired Qualifications: High School Diploma or GED3-4 years' experience in Human Resources or Administrative AssistancePreferred Qualifications:AA/AS degree preferredExperience with MS Office, including excel, word, or related databasesKey Competencies:Child Development and childcare funding eligibility knowledge and experience preferredExperience with MS Office, including excel, word, or related databasesCompetent in PC and keyboarding skillsEffective time management, planning & organization skills, and follow up skillsTeam oriented and ability to multi-taskFlexibility and ability to prioritize a shifting workloadFlexible hours based on the needs of the programsAbility to work in a deadline driven environmentAbility to maintain confidentiality of family, child, and financial informationCarry out scheduled activities independently after training and be a self-starterWorking Conditions:Generally pleasant working conditionsLess than 50% of daily assignments involve prolonged physical effort