What are the responsibilities and job description for the Attendance Specialist position at Catalyst Family?
Job Details
Description
Position Overview:
The Attendance Specialist is responsible for providing child attendance reporting for multiple sites including private and subsidized programs. The position requires communication and coordination with Enrollment Specialists, Center Leaders, and others to ensure compliance of attendance data to state contracts and company policy.
Key Responsibilities
Attendance Support
Schedule: Monday – Friday, 8am - 4:30pm
What We Offer
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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Description
Position Overview:
The Attendance Specialist is responsible for providing child attendance reporting for multiple sites including private and subsidized programs. The position requires communication and coordination with Enrollment Specialists, Center Leaders, and others to ensure compliance of attendance data to state contracts and company policy.
Key Responsibilities
Attendance Support
- Reviews children's attendance timesheets and transfers attendance data into database
- Audits for missing timesheets, missing schedules, missing info (incorrect hours, days, etc.)
- Works with center staff including Center Leaders and Teaching staff and/or Enrollment Specialists to correct attendance timesheets
- Creates and distributes Best Interest Days/Unexcused Absence Report
- Audits Category Report to ensure all children are reported correctly in the database
- Ensures the children are reported in the correct contract through audit of the Contract Enrollment Report
- Provides Recertification Report for Enrollment Specialists and Center Leaders
- Corrects scheduled and attendance for the months prior to ensure reporting is accurate
- Audits monthly Third Party (CAPP) timesheets to ensure complete documentation and accuracy of attendance
- Provides support in formal internal and external audits, as directed by Supervisor
- Understands Funding Terms and Conditions along with Title 5 regulations regarding attendance
- Full compliance with all governing regulations in the attendance reporting including private and CAPP enrollment
- Accuracy in data entry into the system
- Excellent customer service provided to all partners at the center level and at the regional level/corporate office
- Collaborates with Enrollment Specialists and Center Leaders to identify opportunities and needs as it relates to attendance and contract compliance
- High School Diploma or GED
- 3-4 years' experience in Human Resources or Administrative Assistance
- AA/AS degree preferred
- Experience with MS Office, including excel, word, or related databases
- Child Development and childcare funding eligibility knowledge and experience preferred
- Experience with MS Office, including excel, word, or related databases
- Competent in PC and keyboarding skills
- Effective time management, planning & organization skills, and follow up skills
- Team oriented and ability to multi-task
- Flexibility and ability to prioritize a shifting workload
- Flexible hours based on the needs of the programs
- Ability to work in a deadline driven environment
- Ability to maintain confidentiality of family, child, and financial information
- Carry out scheduled activities independently after training and be a self-starter
- Generally pleasant working conditions
- Less than 50% of daily assignments involve prolonged physical effort
Schedule: Monday – Friday, 8am - 4:30pm
What We Offer
- Medical, Dental, and Vision Benefits
- 401(k) Retirement plan and Employee Assistance Program (EAP)
- Personal Health Advocate
- Paid vacation, sick time, and holidays
- Commuter pre-tax benefit
- Discounted childcare
- Access to the Calm app
- Tickets at Work employee discounts
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Experience
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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.