Administrative Assistant, Human Resources

Position Summary:

Provide direct administrative support to the CHRO, and HR leadership team, The position works both independently and collaboratively completing a wide-range of executive-support related duties, calendaring, travel management, agenda and meeting management, sensitive and confidential assignments, projects and reports in a confidential and professional manner. The Administrative Assistant must be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, professional, proactive, and efficient.

Major Duties and Responsibilities:

• Provide direct administrative support and office management to the CHRO and HR leadership team in HQ and across the Ventura Foods network.
• Work collectively and collaboratively with other Administrative Assistants and the Communications teams to complete cross-functional work and projects which may include: assisting in the onboarding and orientation of new employees, ad hoc technology support, coordination of supporting various HQ initiatives and meetings with the administrative team, maintaining organizational charts and distribution lists. Serving as backup for other administrative functions across HR and Ventura Foods network.
• Coordinate calendar, domestic and international travel arrangements (hotel accommodations, car rentals, and other miscellaneous arrangements at destination). Monitor, evaluate travel itineraries and advise measures to reduce cost of fare. Submit timely expense reimbursement.
• Calendar and coordinate HRLT and other meeting agendas, minutes and follow-ups for the HR team's operating model (annual cadence of meetings) and optimize for effectiveness, ensure updates are managed timely with internal/ external team members. Organize and maintain the functions Sharepoint, Teams and other sites to ensure access to information for the teams.
• Organize, coordinate and arrange conferences, meet and greets, team meetings, training sessions, functional employee onboarding and other events including HR annual meeting inclusive of agendas, travel, set-up, supplies and equipment and overall coordination.
• Manage purchase approval process and P-Card administration for the function. Process invoices and submit timely for payment and cross charging as needed. Partner proactively with Finance to ensure budget updates are made.

Education and Experience:

• 5 years of experience working as an Administrative Assistant supporting executive-level leaders, in different locations, and their teams required.
• Bachelor's degree is preferred or equivalent experience.
• Prior experience in food service, retail distribution and/or manufacturing industry preferred.
• Prior experience working in or support HR is highly desired.

Knowledge and Skills:

• Excellent oral and written communication.
• Ability to work discreetly with confidential information and situations; detail-oriented.
• Proactive with excellent judgment and discretion.
• Able to multitask, prioritize, work on schedule and within deadlines.
• Work and communicate as part of a team.
• Ability to establish and maintain excellent working relationships with internal staff and external customers.
• Intermediate to advanced knowledge of MS Office, Visio and other software programs, as needed.

Why Join Us:

Ventura Foods innovates and manufactures food solutions for foodservice and retail businesses. We make exclusive products for the world's most iconic restaurants and retailers, we provide ready-to-go product solutions for professional kitchens, and we make consumer brands everyone knows and loves. When you work for Ventura Foods, you get a strong foundation of training, a manager who cares about you and celebrates your success, a safe environment, and challenging work. As part of our team, your future is limited only by how much you’re willing to push yourself to get there. We invest in your growth because you invest in ours.

Ventura Foods offers career growth opportunities as well as competitive compensation and benefits:

• Medical, Prescription, Dental, & Vision – coverage beginning on your 1st day for eligible employees
• Profit Sharing and 401(k) matching (after eligible criteria is met)
• Paid Vacation, Sick Time, and Holidays
• Employee Appreciation Events and Employee Assistance Programs
• Hourly Base Range of $35.47 - $44.87*

*The “base hourly range” provided above is a good faith estimate of what we expect to pay for this position in the specified markets. Ventura Foods reserves the right to pay outside of the given range based on a variety of factors including but not limited to: candidate skills and experience, complexity of the job, budgetary factors, and location/geography. Ventura Foods conducts regular reviews of compensation ranges and therefore reserves the right to alter this range at any given time.

Diversity & Inclusion:

Our commitment to a diverse and inclusive environment in which all employees are treated with respect is evident in our company culture and values. We believe that fostering an environment of inclusion and a focus on diversity across our organization is vital to attracting top talent, driving innovation, and meeting the high expectations of our customers in a rapidly evolving global marketplace.

Ventura Foods is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.