Payroll Specialist

Overview:
Our client in Santa Ana is seeking a detail-oriented and reliable Payroll Specialist to manage full-cycle payroll and support HR/finance operations. This role requires strong accuracy, excellent communication skills, and the ability to handle sensitive employee data with confidentiality. The ideal candidate has experience processing multi-state payroll and thrives in a fast-paced, collaborative environment.
Responsibilities:

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  Process weekly/bi-weekly payroll for hourly and salaried employees
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  Review and verify timesheets, hours worked, earnings, deductions, and adjustments
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  Maintain payroll records and ensure accuracy of employee data in the HRIS/payroll system
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  Handle payroll-related inquiries and provide responsive support to employees
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  Ensure compliance with federal, state, and local payroll regulations
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  Prepare and reconcile payroll reports for accounting and leadership
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  Process garnishments, benefits deductions, bonuses, and special payments
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  Support year-end activities including W-2s and audits
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  Collaborate with HR and Finance to maintain efficient processes and continuous improvement
  

Requirements:

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  2 years of payroll experience (multi-state experience preferred)
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  Working knowledge of payroll systems (ADP, UKG, Paycom, or similar)
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  Strong understanding of payroll laws and compliance requirements
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  High attention to detail, accuracy, and confidentiality
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  Proficient in Excel and comfortable with data/reporting
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  Strong communication and customer-service mindset
  
  

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.