Payroll Specialist

BioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for a Payroll Specialist to work for an Orange County area biotech company.

Salary: $28-38/hour, depending on experience

Responsibilities

• New hires, terminations, changes to existing employee information.
• Verify employee documents are complete and accurate pertaining to legal name, TIN, banking, job title, department, reporting manager, payrate, work calendar / hours.
• Review benefit enrollment data details.
• Enter or review employee record in NetSuite, electronic timeclock and 401k contributions.
• Payroll items (earnings, taxes, deductions, company contributions, time-accruals (sick/vacation)
• W-4 (Setting up new tax jurisdiction if necessary)
• Time-Off plan (sick and vacation)
• Benefit deductions and company contributions.
• Enter expense and spending limits.
• Upload new employee information to 401k enrollment or upon termination.
• Processes bi-monthly payroll, ensuring accurate and timely processing of payroll updates including:
• Process payroll including handling employee absences in compliance with government regulations, and all related activities (sick, vacation, holiday, etc.).
• Review hourly employees’ timecard and correct any time punch errors as necessary.
• Communicate to managers to approve timecards for their hourly direct reports and notify managers of timecard concerns (to include meal penalties).
• Run 401k current deferral election change report and update employee record in NetSuite and post report to SharePoint folder.
• Review and analyze payroll to ensure any discrepancies or errors are corrected or brought to the supervisor’s attention for discussion prior to committing payroll
• Create payroll batch in NetSuite and commit after review with supervisor.
• Run payroll reports and post to SharePoint.
• Run and upload 401k contribution report to 401k provider.
• Research & respond to employee inquiries regarding payroll, time clock & 401k benefits.
• Prepare W-2 and 1099 schedules at year-end for management review.
• W-2 to General Ledger reconciliation and verification with SuitePeople (Ceridian)
• 401k Year-end reconciliation and accrual; communicating audit results with 401k Admin (Newport)
• ACA 1095 validation communicating results with benefits administrator (Burnham)
• Assists in any tax, financial or payroll audits.
• Full-time onsite work to fulfill the administrative functions referenced above such as guiding and educating employees relating to payroll and accounting responsiblities.
• Additional projects and/or duties as they arise.

Requirements

• Associate or Bachelor's degree in business, accounting, finance or equivalent
• Minimum of 5 years’ experience and proficient with processing in house payroll
• Experience with NetSuite is highly preferred.
• Excellent computer skills with proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) and Microsoft Teams or Zoom
• Ability to maintain the highest level of discretion, diplomacy, and confidentiality in all dealings with employees.
• Well organized, analytical, and strong attention to detail.
• Ability to problem solve and find solutions.
• Excellent interpersonal, written, and verbal communication skills
• Contributes to a collaborative and inclusive work environment.
• Has a sense of urgency and a willingness to get to the bottom of a problem.
• Ability and willing to proactively helps others.

Pay: $28.00 - $35.00 per hour

Work Location: In person

Salary : $28 - $35