AP Associate

About the role
Join a high-energy AP team providing full-cycle Accounts Payable support-from intake and validation to payment and reconciliation. You'll own timely invoice processing (target: within 48 hours), precise GL coding, approval routing, vendor statement reconciliation, aging clean-up, and daily payment operations (including manual drafts, voids/stop payments, and bank exception resolution before cutoff). You'll help streamline tools and workflows (CorPay enrollment, vendor TIN match), maintain audit-ready documentation (W?9/ACH, imaging with INDEX), and contribute to AI-enabled OCR discovery to automate transaction entry. All of it aligned to our core values and ethical standards.
What you'll do (highlights)

• Transaction Management: Process vendor invoices fast, validate GL coding/data entry, secure approvals, reconcile statements, and keep the aging report clean weekly.
• Payment Operations: Prepare daily/weekly cycles, apply manual payments, resolve payment status issues, and clear bank exceptions ahead of cutoff-owning timeliness and accuracy.
• Vendor Management: Maintain the vendor database (adds/changes), perform IRS TIN matching, support CorPay enrollment, and partner on an enterprise vendor solution serving multiple departments.
• Continuous Improvement: Contribute to AI OCR AP automation and collaborate cross-functionally to elevate process efficiency and insights.
• Month?End & Recons: Team up on all month?end tasks, weekly/monthly AP reconciliations, and statement work-keeping records audit-ready via imaging and documentation best practices.

What you'll bring

• Hands-on Accounts Payable (or closely related) experience and strong accounting fundamentals.
• Mastery of AP tools/software; ERP exposure required.
• Excellent communication with vendors/customers, outstanding organization and attention to detail, and a proactive, problem-solving mindset.
• Team-first approach, adaptability in a fast-paced environment, and comfort with process/technology change.

Why this role is exciting

• Impact you can see: Your speed and accuracy directly influence cash flow, vendor relationships, and financial clarity.
• Tech-forward finance: Help shape AP automation with AI OCR while leveraging modern payment and imaging tools.
• Values-driven culture: Operate with integrity and collaboration, aligned to core values-bring your best, and grow with a team that backs you.
  
  

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.