Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for managing the company's vendor invoices and payments. This role ensures timely and accurate processing of invoices, maintains vendor relationships, and supports the finance team with reconciliations and reporting.

Key Responsibilities

• Review, verify, and process vendor invoices in compliance with company policies.
• Match invoices to purchase orders and receipts.
• Prepare and execute weekly payment runs (checks, ACH, wire transfers).
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain accurate and organized accounts payable records.
• Respond to vendor inquiries and ensure timely resolution of issues.
• Assist with month-end closing and provide necessary reports to the accounting team.
• Support audits by providing documentation and explanations as needed.

Qualifications

• Education: High school diploma or equivalent; Associate's or Bachelor's degree in Accounting or Finance preferred.
• Experience: 2 years of accounts payable or related accounting experience.
• Skills:
• Strong attention to detail and accuracy.
• Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks) and MS Excel.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong communication and problem-solving abilities.

Salary: $50,000 - 60,000

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.