Executive Assistant (Recent Graduate)

** Don't want to apply! This job will close when we have received 100 applications which may be sooner than the closing date. **

Kickstart your career at the federal agency responsible for granting patents and registering trademarks! At the United States Patent and Trademark Office (USPTO), we're seeking an Executive Assistant - COLLEGE GRADUATE in the Office of the Chief Administrative Office (CAO). The CAO provides administrative support to the USPTO, including Human Resources (executive resources; comp & benefits; staffing; training; strategic HR; employee & labor relations); Administrative Services (facilities; safety; security; asset & transportation management); Records & Information Compliance (records; PRA; Privacy Act; CUI; forms); and the Insider Threat, CAO IT, and Telework offices.

Duties

This is your next ideal career move if:

• You can maintain confidentiality and discretion when maintaining executive leadership calendars; scheduling meetings and pre-briefing; arranging substitutes when needed; coordinating basic logistics and responding to routine scheduling inquiries.
• You have strong time management and prioritization skills to assist in performing daily administrative support; establishing and maintaining official files/directives; tracking actions to completion; recording final dispositions and notifying leadership of changes in suspense or priorities.
• You have proficient oral and written communication skills to assist with screening incoming/outgoing correspondence for completeness, format, and procedural compliance: composing routine responses and routing items for coordination.
• You have experience in MS tools to assist with preparing and developing executive-ready presentations and talking points with minimal direction.
• You have exceptional organizational skills to assist with arranging domestic/international travel and lodging to include preparing travel orders and vouchers for senior leadership.

>> APPLY on USAJOBS by 4/28/2026

>> LEARN MORE about the USPTO's comprehensive benefits

Qualifications

This position is being filled as a College Graduate under Public Law 115-232, 5 CFR § 315.614 (i). Applicants must meet the BASIC REQUIREMENTS of the College Graduate authority:

• Recent graduates who have completed, within the previous two years, a bachelor's or graduate degree OR
• Veterans who have completed a bachelor's or graduate degree and were unable to apply within two years of obtaining their degree due to a uniformed service obligation of at least 4 years, may apply within two years of their discharge from uniformed service.

GS-07

Specialized experience for this position includes:

Experience performing daily administrative and office management duties to support senior level management, establishing and maintaining files; and screening and routing incoming correspondence.

OR

EDUCATION: 1 academic year of graduate education in a related field of study such as: business administration, public administration or other administrative and management fields OR Superior Academic Achievement may be met by having a Bachelor's degree, with one of the following: A GPA of 3.0 or higher on a 4.0 scale for all completed undergraduate courses or those completed in the last 2 years of study, or a GPA of 3.5 or higher on a 4.0 scale for all courses in the major field of study or those courses in the major completed in the last 2 years of study, or rank in the upper one third of the class in the college, university, or major subdivision, or membership in a national honor society recognized by the Association of College Honor Societies OR Equivalent combination of qualifying graduate education and experience.

GS-09

Specialized experience for this position includes:

Experience managing calendars for senior level management, arranging travel orders or making travel arrangements to include preparing briefings, handbooks, reports, forms, and formal correspondence.

OR

EDUCATION: A master's or equivalent graduate degree; OR 2 full years of progressively higher-level graduate education leading to a graduate degree in a related field of study (i.e., business administration, public administration or other administrative and management fields) OR an LL. B or JD if related (i.e., business administration, public administration or other administrative and management fields) OR Equivalent combination of qualifying graduate education and experience.

Education

See qualifications list above.

The position's level and salary will be determined by the applicant's demonstrated experience and education. More information is available on the USAJOBS posting.

Conditions of employment

Applications will only be accepted from United States Citizens and Nationals and your resume and question responses must demonstrate the job-related competencies. If selected, you will be required to pass a background investigation.

The full list of conditions and qualifications can be found on the USAJOBS posting.

The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including sexual orientation), national origin, political affiliation, marital status, disability, genetic information, age, pregnancy, childbirth, or related medical conditions, retaliation for engaging in protected activity, parental status, military service, or other non-merit factors.