What are the responsibilities and job description for the Office Administrator position at USA Talent Solutions?
Job Title: Office CoordinatorLocation: Cranberry TWP. (on-site)Pay: Up to $25/hr (Can be flexible based on experience)Our client, a successful and rapidly growing roofing company, is seeking a highly organized and proactive Office Coordinator to join their dynamic team!RESPONSIBILITIES & DUTIES:Onboard new hires, assisting them on company processes and systems. (Acculynx and job packets)Answer phones and pre-screen phone calls based on a series of questions, and record in Acculynx.Manage and maintain the team's calendars, scheduling appointments, aiding as a liaison between customers and team members.Create work orders, assisting the field operations teamPrepare and distribute reports, presentations, and other documents.Send gift cards, thank you cards, and any other marketing material as needed.Handle incoming calls, emails, and other communications, acting as a point of contact.Input data into the Acculynx software system, sending and recording invoices.Organize and maintain office files and records.Report to ownership daily with tasks performed.Assist with project management tasks, including tracking deadlines and coordinating with different teams.Support the planning and execution of company events and weekly meetings.Assist with coordinating schedules for field supervisors/estimators.Communicate with potential customers about changes to quote/inspection scheduling.Create customer invoices and warranty packages and coordinate payment/job inspections.Assist with ordering office supplies.Maintain knowledge of industry standards and regulations.SKILLS AND REQUIREMENTS:Prior experience working at a construction or roofing company as an Administrative Assistant, Office Coordinator, or similar role is required.3 years in a similar roleExceptional communication skills—professional, courteous, and able to interact with customers, field staff, and leadership.Experience supporting field operations, estimators, or service teams is highly preferred.Ability to learn industry terminology, processes, and requirements quickly.Ability to handle a high volume of calls and emails while maintaining professionalism and composure.Dependable, punctual, and committed to providing excellent internal and external customer service.
Salary : $20 - $25