Cost & Deals Admin

Duration: 6 months possible extension
Shift: Mon - Fri (8 am to 5 pm)

Summary of Position:
Responsible for Entering, reconciling and validating all cost changes and temporary cost changes into the ACES, Biceps and IMS systems. Responsible for executing accurate deal management, and subsequent accurate billings, in the proper financial timeframe to ensure proper margins

Job Duties:

• Entry, reconciliation and validation of all cost and deal into ACES, Biceps and IMS for DSD, Third Party Facilities and all Warehouses. All cost changes are submitted by the vendors in different formats.
• Setting up custom aggregates, store groups and item groups in IDW/CDW that the insights team will use in their downstream measurement once plans are finalized
• Accurate and timely management of deals and billings, ensuring processed on time and accurate according to VAAC requirements and financial guidelines & timelines. Close coordination with Category Teams and Finance/Accounting to ensure accurate and timely billing.
• Audit all off-invoice entries. Entry, reconciling and validation of all cost changes and off invoices into ACES, Biceps and IMS for DSD, Third Party Facilities and all Warehouses. All cost changes are submitted by the vendors in different formats.
• Manage missing information needs through collaborating and communicating with Category Teams, Supply Chain associates, and vendors ensuring timely and accurate resolution of the problems.
• Ensure proper information is entered into the Client access database. This includes cost discrepancies and any additional information requested by Client.
• Research and resolve all cost discrepancies with DSD and third party facilities.
• Responsible for data integrity is 100% and all items are attributed, along with stores both on core and new characteristics
• Proactive communication with Category Teams, Supply Chain associates and vendors to ensure timely and accurate item and cost information
• Answer store inquiries pertaining to product issues using the Retail Discrepancy System.
• Data Management Team is making revisions and continuously updating vendors that utilize our attributes to ensure seamless cross-over in our analytics (i.e. Nielsen hierarchy as well as EYC)
• Responsible for making changes once the JBP's are final to make sure that the teams have necessary custom groups both in our systems as well as Nielsen, EYC support measurement.