Admin Assistant - Intermediate (Pediatric Rehab Medicine)

University of Pittsburgh Physicians Department of Physical Medicine and Rehabilitation is hiring a full-time Administrative Assistant Intermediate to join their team! This position will support the Division of Pediatric Rehab Medicine at Children's Hospital in Lawrenceville. This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. No evenings, weekends, or holidays!

This position will primarily support the division's Vice-Chair Physician as well as other providers in the department. This includes calendar management, scheduling meetings, assisting with onboarding practices, and IMS requests. 

If you want to be a part of a team that makes a difference in the patients cared for, this is for you! 

Purpose:
Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results.
• Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant
• - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing.
• Sets up and maintains varied office files, logs, and records office activities.
• Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions
• Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).