What are the responsibilities and job description for the Admin Assistant - Intermediate position at UPMC?
University of Pittsburgh Physicians is hiring a Full-Time Admin Assistant - Intermediate to help support the Division of Pulmonary, Allergy, Critical Care and Sleep Medicine.
Hours: 8:00 am to 4:30 pm or 8:30 am to 5:00 pm
Location: Oakland, UPMC Montefiore
Purpose:
Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.
Responsibilities:
- Under general direction, provides varied administrative support to a department or group of professionals.
- May make travel arrangements.
- Maintains various accounting and budgetary records (i.e., completes expense reports).
- Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results.
- Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
- May also perform all responsibilities of an Administrative Assistant - Associate:
- Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
- Orders office supplies and maintains office equipment.
- Answers, screens, and routes incoming calls and messages.
- Responds to routine questions
- Greets, screens, and directs visitors to appropriate staff member.
- Reviews administrative procedures and interprets them for employees.
- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
- Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
- Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
Salary : $1,000 - $1,000,000