What are the responsibilities and job description for the Office Administrator position at Upchurch?
Company Overview
Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.
Position Summary
The Office Administrator is responsible for ensuring the efficient day-to-day operation of the office. This role supports staff, manages administrative processes, and helps maintain an organized, professional, and productive work environment. The ideal candidate is detail-oriented, proactive, and skilled at multitasking.
Key Responsibilities
Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.
Position Summary
The Office Administrator is responsible for ensuring the efficient day-to-day operation of the office. This role supports staff, manages administrative processes, and helps maintain an organized, professional, and productive work environment. The ideal candidate is detail-oriented, proactive, and skilled at multitasking.
Key Responsibilities
- Maintain accurate records, databases, and filing systems (digital and physical).
- Process and track invoices, receipts, and expenses as needed.
- Support HR and finance functions with data entry, documentation, and reporting.
- Assist with onboarding, training schedules, and workspace setup for new employees.
- Manage daily office operations, including scheduling, filing, and correspondence.
- All other duties as assigned.
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with office management software is a plus.
- Attention to detail and ability to work independently and as part of a team.
- High school diploma required; associate or bachelor’s degree preferred.
- Experience in basic accounting (preferred).
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off and holiday pay.
- Opportunities for professional development and certification assistance.
Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
