What are the responsibilities and job description for the Secretary V - 003693 position at University of South Alabama?
Posting Details
Position Information
Position Number 003693
Position Title Secretary V - 003693
Division Student Affairs
Department 230110 - Central Housing Office
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s department of Housing is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 04/08/2026
Job Close Date
Open Until Filled Yes
Special Instructions to Applicants
Working Days Monday - Friday
Working Hours 8:00 a.m. - 5:00 p.m.
Job Location Main Campus
Full-time or Part-Time Full Time
Regular or Temporary Regular
Position Information
Position Number 003693
Position Title Secretary V - 003693
Division Student Affairs
Department 230110 - Central Housing Office
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s department of Housing is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
- Provides secretarial, clerical and administrative support to the department Director.
- Responsible for performing a variety of secretarial and administrative duties including the interpretation of routine rules, regulations and policies to University officials, students and the public.
- Prepares correspondence, reports and other documents using a PC.
- Composes responses to inquiries not requiring the Director’s personal attention.
- Performs work with a considerable amount of independence and is reviewed upon completion for compliance to applicable rules, policies, regulations or instructions.
- Participates in varying degrees in organizational and program matters utilizing extensive knowledge of the Director’s jurisdiction, policies and views.
- Supervises and trains student assistants or other clerical positions in the immediate office to include assigning duties and tasks, as needed.
- Answers department email as well as telephones and directs calls.
- Greets and routes visitors.
- Utilizes Banner finance and student record system and department StarRez software to access departmental and student information as needed.
- Makes travel and hotel reservations.
- Maintains departmental files and databases.
- Processes student employment paperwork.
- Assists in maintaining student files as requested.
- Takes minutes at meetings and prepares for final distribution as requested.
- Maintains supervisor’s calendar.
- Complies with attendance and timekeeping policies.
- Arranges and coordinates virtual meetings as needed.
- Completes special reports and special assignments.
- Prepares requisitions and purchase orders.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 04/08/2026
Job Close Date
Open Until Filled Yes
Special Instructions to Applicants
Working Days Monday - Friday
Working Hours 8:00 a.m. - 5:00 p.m.
Job Location Main Campus
Full-time or Part-Time Full Time
Regular or Temporary Regular