Program Coordinator, Health Advancement - 006135

Posting Details

Position Information

Position Number 006135

Position Title Program Coordinator, Health Advancement - 006135

Division College of Medicine

Department 710110 - Health Advancement

Minimum Qualifications

High school diploma or equivalent and five years of related administrative/secretarial/clerical experience. Excellent written and oral communication skills are required. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Bachelor’s degree is preferred. Experience in a medical education setting is preferred.

Job Description Summary

The University of South Alabama’s Office of Health Advancement is seeking to hire a Program Coordinator, Health Advancement. Interested candidates should apply to be considered.

Essential Functions

• Organizes and facilitates meetings and special events.
• Oversees day-to-day management of supplies and equipment that are utilized in office programs.
• Works with office team members to coordinate pathway programs run by the office, including, but not limited to preparing contracts, managing direct pay requests, working with accounts payable, scholarship services, compliance, and grants and contract offices for grants and managing internal budget.
• Creates proposals for needed equipment.
• Coordinates with other USA and Whiddon COM offices, including Student Health, SGA , COM Student Affairs, Student Recreation Center, Scholarship services, Accounts Payable, Aramark, Dining Services, COM Educational Technology Services and COM Office of Medical Education, to assure access and payment for participants, faculty and activities of office programs.
• Serves on all office related committees.
• Manages student affinity groups supported by the office (7 at present) and the programs they implement throughout the year.
• Guides students on applying for Registered Student Organization ( RSO ) status with USA SGA and prompts and guides students in annual reapplication of existing RSO recognition.
• Constructs and maintains Canvas site for each group to include maintaining officer lists, correcting email addresses for communication, running polls and sharing events.
• Communicates regularly with Executive Committee members about group activities.
• Enrolls and maintains enrollment of affinity groups with national organizations that the group is a local chapter of and manages agreements and finances between the Office of Health Advancement and national organizations.
• Works with students to plan educational sessions, community outreach activities, and business meetings for each group by coordinating with students in identifying and reserving available spaces, on and off campus, arranging food for events that include it, arranging for food payment when not covered by the office’s budget and manages contracts for off-campus events.
• Assists students in planning travel to national meetings groups are chapters of by budgeting costs of travel and attendance, identifying resources to cover costs, supporting students in registration, transportation and lodging arrangement, and managing financial payments that frequently are sourced from two or more budgets.
• Coordinates Aequitus Health, a national medical honor society by maintaining agreements with the honor society’s national office, paying annual dues to national organizations, supporting member selection, meeting in the annual member nomination and selection process to include coordination with the Office of Student Affairs and the Office of Medical Education, maintaining Canvas site, maintaining supplies of cords and pins associated with membership in the honor society, and maintaining communications with honor society members and leadership.
• Coordinates Alpha Omega Alpha Honor Society, a national organization, by supporting the Chapter Councilor and Officers in arranging meetings, supporting member selection meetings and processes, maintaining Canvas site, maintaining supplies of cords and pins associated with membership in the society, and maintaining communications with honor society members and leadership.
• Supports students and staff who seek out assistance.
• Supports office team in arranging travel to work-related activities and professional meetings.
• Supports office team in coordinating all programs and activities of the office.
• Supports office team in scheduling student advisement meetings through Navigate South and/or other platforms.
• Maintains digital bulletin board for office.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime hours as required.
• Related duties as required.
  
  

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 03/11/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday - Friday

Working Hours 8:00 a.m. - 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular