What are the responsibilities and job description for the Financial Operations Specialist I position at University of South Alabama?
Posting Details
Position Information
Position Number
005309
Position Title
Financial Operations Specialist I - 005309
Division
Academic Affairs
Department
450100 - Dean-Engineering
Minimum Qualifications
Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and three years of progressively responsible clerical accounting experience or a bachelor’s degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and two years progressively responsible clerical accounting experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Related experience in an academic setting is highly preferred.
Job Description Summary
The University of South Alabama’s Dean-Engineering department of is seeking to hire a Financial Operations Specialist I. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Serves as Financial Banner “superuser” and Student Banner Backup “superuser” for the College of Engineering.
- Works closely with student organizations regarding financial matters and policies and procedures of the university.
- Supervises and trains staff on proper procedures for purchases, payment of invoices, and requests for reimbursements.
- Works with Principal Investigators and other staff on accounting and financial administration procedures for all research grants and contracts.
- Trains staff in the use of Grant Administrator software package.
- Utilizes accounting principles to maintain, monitor and provide detailed reports to the administration of the College of Engineering regarding all aspects of the budgets.
- Prepares monthly and quarterly financial reports for Principal Investigators grant reporting requirements.
- Prepares requisitions for the issuance of bid invitations.
- Examines and evaluates departmental bids.
- Assists Principal Investigators to ensure that externally funded grant expenditures conform to the rules and regulations of the funding agency.
- Reviews and submits documents for all grants and contracts using Cayuse software.
- Communicates with Corporate Financial partners relating to tailgating, Science Fair, Career Fair, Industrial Advisory Board Members and donors.
- Prepares financial award documents for Engineering Scholarship recipients via paper and USA Jagspot Scholarship system and works closely with the Scholarship Committee.
- Prepares invoices for the college of Engineering’s two service centers.
- Prepares personnel action forms for academic year and summer teaching of Engineering faculty, adjunct instructors and students (graders, SI leaders and graduate assistants).
- Communicates to the engineering departments and numerous university administrative offices and the public information and facts regarding grants and makes recommendations on the administration of contracts and grants.
- Assists faculty with travel documentations in Concur as needed.
- Serves as backup to the College of Engineering Dean’s Office staff as needed.
- Collects and deposits funds received form students, faculty, donors and vendors.
- Follows appropriate cash handling policies.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
01/13/2026
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular