What are the responsibilities and job description for the Grant Analyst position at University of North Dakota?
498712
Grand Forks, North Dakota, United States
Education & Human Development
Grants/Contracts
Full-time Staff
Closing on: Oct 1 2026
Salary/Position Classification
$55,700 dependent on experience, Exempt
40 hours per week
This position will work onsite the Grand Forks, ND campus.
Purpose of Position
As a key member of the CEHD research team, this position plays an important role in supporting the successful administration and financial management of the College’s research grants. The position works closely with research teams to ensure grant objectives are supported, budgets are effectively managed, and projects remain on track from award setup through closeout. Responsibilities include setting up grant awards, analyzing grant expenses and budget progress, processing grant spending transactions, completing monthly grant progress reporting, and managing the closeout process for expiring grants.
Duties & Responsibilities
Assist faculty and staff in preparing and submitting external funding proposals
Assist CEHD faculty and researchers in identifying funding opportunities
Contact funding agencies concerning specific programs, eligibility, grant preparation guidelines, etc.
Assist with interpreting sponsor guidelines and restrictions. Develop checklist & guide for Principal Investigator (PI) which includes the requirements.
Aid in proposal development and clearance of proposals and budgets in accordance with policies, federal regulations and funder guidelines.
Review applications for internal and external funding for completeness and facilitate adherence to institutional and agency policy and procedures prior to submission, recommending changes as needed.
Assist PIs in the generation of letters of support consistent with the guidelines of the proposal call
Assist PI in preparing all relevant files in the proper format as requested in the proposal call and assist the PI in uploading these documents in grants.gov, research.gov or other proposal systems
Act as the budget advisor on grant proposal teams
Act as liaison with central research administration offices
Support faculty in ensuring resumes and current and pending support are current and in the required format
Work with CEHD Associate Dean of Research and Faculty Development (ADRFD) and other UND grants & contracts experts to develop and update boilerplate material that is common to most grant submissions
Maintain documentation of all proposals submitted by CEHD
Processing and analysis of grant expenses and budget progress
Grant award setup.
Approve and process grant expenses.
Approve and provide funding information for travel & purchase pre-approvals on grants.
Purchase participant support gifts cards.
Assist PI's with procurement processes. Ensure proper procurement policies and procedures are followed according to UND, NDUS, NDCC, and grant governing bodies.
Manage and submit stipend payments monthly, annually, or as needed for students, advisory board members, participants, etc.
Calculate allowable tuition remission, other student costs, or scholarships and coordinate with CEHD Graduate Success Coordinator to submit the grant awards to Student Finance for posting to student accounts.
Oversee and execute consulting, speaker, and other agreements and payments.
Review grant project workbooks and projections workbooks monthly. Identify and resolve all discrepancies.
Track grant deadlines
Lead monthly update meetings with PI’s to review current Grant portfolio and Local PI F&A fund review. Make appropriate adjustments.
Conduct summer salary meetings with each PI to complete the summer payroll schedules for each project. Communicate that information to the HR/Payroll Manager.
Review no cost extension (NCE) needs. Advise GCA at least 45 days in advance of the end of the period of performance if NCE needed.
Pre-Review all payroll statements each semester in the ECC
Provide grant budget information annually for input into overall CEHD budget,
Complete any scheduled financial reports other than the Federal Financial Report (FFR) that are required by the sponsor and any ad hoc requests made by the college or PI.
Assist in completing the Closeout Process for expiring grants
Required Competencies
Strong verbal and written communication skills
Strong attention to detail
Excellent organizational and prioritization skills
Ability to multi-task and manage complex processes
Ability to read, interpret, and follow policy
Demonstrated leadership and problem-solving skills
Ability to solve issues independently
Ability to work collaboratively across all institutional lines
The demonstrated ability to communicate effectively with a diverse community of students, faculty, and staff with tact and diplomacy
Willingness to adapt to new technologies and process methods
Self-initiative, integrity, and reliability
Minimum Requirements
Bachelor’s degree in Business Administration, Accounting, Finance, or related field
Three years of experience in an academic, business, or related setting
Proficiency in Microsoft Office; Word, Excel, and Outlook
Successful completion of a criminal history background check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.
Preferred Qualifications
Masters degree in Business Administration, Accounting, Finance, or related field
Experience working with grants and contracts, federal and non-federal.
Experience with budget monitoring and monthly reconciliations.
Experience with PeopleSoft (HRMS, Finance), Jaggaer, and other NDUS financial systems
Experience with UND and/or NDUS policies and procedures
Higher education or non-profit work experience
Please note, all employment postings close at 11:55pm CST.
Position Benefits
Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.
Find out more about UND's great benefits and perks!
!
Additional Information
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and Civil Rights & Title IX for screening, interviewing and selection purposes.
Need help?
Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.
Veteran’s Preference
Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.
Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.
EEO Statement
The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, national origin (including shared ancestry/ethnicity), religion, sex, age, disability, sexual orientation, gender identity, pregnancy or pregnancy-related condition, genetic information, marital or parental status, veteran's status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply.
Clery Statement
In compliance with the Jeanne Clery Campus Safety Act and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.
Grand Forks, North Dakota, United States
Education & Human Development
Grants/Contracts
Full-time Staff
Closing on: Oct 1 2026
Salary/Position Classification
$55,700 dependent on experience, Exempt
40 hours per week
This position will work onsite the Grand Forks, ND campus.
Purpose of Position
As a key member of the CEHD research team, this position plays an important role in supporting the successful administration and financial management of the College’s research grants. The position works closely with research teams to ensure grant objectives are supported, budgets are effectively managed, and projects remain on track from award setup through closeout. Responsibilities include setting up grant awards, analyzing grant expenses and budget progress, processing grant spending transactions, completing monthly grant progress reporting, and managing the closeout process for expiring grants.
Duties & Responsibilities
Assist faculty and staff in preparing and submitting external funding proposals
Assist CEHD faculty and researchers in identifying funding opportunities
Contact funding agencies concerning specific programs, eligibility, grant preparation guidelines, etc.
Assist with interpreting sponsor guidelines and restrictions. Develop checklist & guide for Principal Investigator (PI) which includes the requirements.
Aid in proposal development and clearance of proposals and budgets in accordance with policies, federal regulations and funder guidelines.
Review applications for internal and external funding for completeness and facilitate adherence to institutional and agency policy and procedures prior to submission, recommending changes as needed.
Assist PIs in the generation of letters of support consistent with the guidelines of the proposal call
Assist PI in preparing all relevant files in the proper format as requested in the proposal call and assist the PI in uploading these documents in grants.gov, research.gov or other proposal systems
Act as the budget advisor on grant proposal teams
Act as liaison with central research administration offices
Support faculty in ensuring resumes and current and pending support are current and in the required format
Work with CEHD Associate Dean of Research and Faculty Development (ADRFD) and other UND grants & contracts experts to develop and update boilerplate material that is common to most grant submissions
Maintain documentation of all proposals submitted by CEHD
Processing and analysis of grant expenses and budget progress
Grant award setup.
Approve and process grant expenses.
Approve and provide funding information for travel & purchase pre-approvals on grants.
Purchase participant support gifts cards.
Assist PI's with procurement processes. Ensure proper procurement policies and procedures are followed according to UND, NDUS, NDCC, and grant governing bodies.
Manage and submit stipend payments monthly, annually, or as needed for students, advisory board members, participants, etc.
Calculate allowable tuition remission, other student costs, or scholarships and coordinate with CEHD Graduate Success Coordinator to submit the grant awards to Student Finance for posting to student accounts.
Oversee and execute consulting, speaker, and other agreements and payments.
Review grant project workbooks and projections workbooks monthly. Identify and resolve all discrepancies.
Track grant deadlines
Lead monthly update meetings with PI’s to review current Grant portfolio and Local PI F&A fund review. Make appropriate adjustments.
Conduct summer salary meetings with each PI to complete the summer payroll schedules for each project. Communicate that information to the HR/Payroll Manager.
Review no cost extension (NCE) needs. Advise GCA at least 45 days in advance of the end of the period of performance if NCE needed.
Pre-Review all payroll statements each semester in the ECC
Provide grant budget information annually for input into overall CEHD budget,
Complete any scheduled financial reports other than the Federal Financial Report (FFR) that are required by the sponsor and any ad hoc requests made by the college or PI.
Assist in completing the Closeout Process for expiring grants
Required Competencies
Strong verbal and written communication skills
Strong attention to detail
Excellent organizational and prioritization skills
Ability to multi-task and manage complex processes
Ability to read, interpret, and follow policy
Demonstrated leadership and problem-solving skills
Ability to solve issues independently
Ability to work collaboratively across all institutional lines
The demonstrated ability to communicate effectively with a diverse community of students, faculty, and staff with tact and diplomacy
Willingness to adapt to new technologies and process methods
Self-initiative, integrity, and reliability
Minimum Requirements
Bachelor’s degree in Business Administration, Accounting, Finance, or related field
Three years of experience in an academic, business, or related setting
Proficiency in Microsoft Office; Word, Excel, and Outlook
Successful completion of a criminal history background check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.
Preferred Qualifications
Masters degree in Business Administration, Accounting, Finance, or related field
Experience working with grants and contracts, federal and non-federal.
Experience with budget monitoring and monthly reconciliations.
Experience with PeopleSoft (HRMS, Finance), Jaggaer, and other NDUS financial systems
Experience with UND and/or NDUS policies and procedures
Higher education or non-profit work experience
Please note, all employment postings close at 11:55pm CST.
Position Benefits
Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.
Find out more about UND's great benefits and perks!
!
Additional Information
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and Civil Rights & Title IX for screening, interviewing and selection purposes.
Need help?
Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.
Veteran’s Preference
Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.
Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.
EEO Statement
The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, national origin (including shared ancestry/ethnicity), religion, sex, age, disability, sexual orientation, gender identity, pregnancy or pregnancy-related condition, genetic information, marital or parental status, veteran's status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply.
Clery Statement
In compliance with the Jeanne Clery Campus Safety Act and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.
Salary : $55,700