Executive Assistant

Job Detail

• Job Title:

  Executive Assistant

• Department:

  10220-Surgery Administration

• Location:

  Farmington

• FTE%:

  1

• Shift

  1st

• Search #:

  2026-249

• Closing Date:

  10/14/2025

• Recruiter:

  Shirden, LyAsia J.

Additional Links:

• This position is Benefit eligible; click here for an overview of available benefits.
• This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract.
• This position is in salary group UHP-06; click here to review the current UHP Pay Plan

At UConn Health, this class is accountable for independently performing a full range of administrative and/or program functions for an academic/clinical or administrative office.

SUPERVISION RECEIVED:

Works under the limited supervision of an employee of higher grade.

SUPERVISON EXERCISED:

May lead/supervise lower employees as assigned.

MINIMUM QUALIFICATIONS REQUIRED KNOWLEDGE, SKILL AND ABILITY:

Considerable knowledge of office administration and management; considerable knowledge of the department's policies and procedures; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of business math; considerable interpersonal skills; considerable oral and written communication skills; ability to operate office equipment which may include word processors, computer terminals or other automated equipment and some supervisory skills. ; demonstrated strong typing and editing skills; considerable experience in arranging and scheduling travel arrangements for the Director and other staff, and knowledge of the UCHC TA system and policies.

EXAMPLES OF DUTIES:

• OFFICE MANAGEMENT : Plans office workflow and determines priorities; may schedule, assign, oversee and review work; establishes and maintains office procedures; provides staff training and assistance; may conduct or assist in conducting performance evaluations; assists in interviewing and hiring of support staff;

• REPORT WRITING: Complies information from a variety of sources and prepares narrative or statistical reports, exercising judgement in the items to be included

• CORRESPONDENCE: Composes complex correspondence for own or supervisors signature.

• INTERPERSONAL: Acts as liaison with faculty, agencies and outside officials regarding unit policies and procedures; acts as a resource to staff; acts for department head by interpreting established policies and procedures; troubleshoots by relieving supervisor of as much administrative detail as possible. Acts for and regularly makes decisions in the supervisors absence within prescribed limits of authority.

• PERSONAL ASSISTANT: Arranges and coordinates meetings for international organizations; researches, assembles and coordinates meeting materials; makes complex travel arrangements; coordinates faculty appointment and promotion procedures; maintains calendars;

Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED KNOWLEDGE, SKILL AND ABILITY:

Considerable knowledge of office administration and management; considerable knowledge of the department's policies and procedures; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of business math; considerable interpersonal skills; considerable oral and written communication skills; ability to operate office equipment which may include word processors, computer terminals or other automated equipment; some supervisory ability.

EXPERIENCE AND TRAINING:

General Experience:

Four (4) years of experience above the routine clerk level in office support or secretarial work.

Special Experience:

One (1) years of the General Experience must have been at a level comparable to Administrative Program Assistant 2.

Substitutions Allowed

College training in the Secretarial Sciences may be substituted for the General Experience on the basis of 15 semester hours equaling six (6) months of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

• 2 years' experience dealing with faculty appointments (employee, adjunct, affiliated and community based) senior rank appointments, visiting faculty, professional category selections.

• Working knowledge of Comprehensive Faculty Activity Registry (CFAR).

• Proficiency in Banner, HuskyBuy, Microsoft Office, Virtual Meeting Platforms.

• 5 years of experience with Microsoft Suite (Outlook, Word, Adobe, PowerPoint) .

• 5 years of experience managing and coordinating high level calendars .

SCHEDULE: Full-time, 40 hours, 8:00am-4:30pm. Occasional nights and weekend hours are mandatory with prior notice.

Why UConn Health

UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.