What are the responsibilities and job description for the Executive Assistant position at University of Bristol - School of Physiology, Pharmacology and Neuroscience?
The role
The School of EEME is looking for a proactive and detail-driven Personal Assistant to support the Director of one of our Research Groups; the Smart Internet Lab—a world-leading research facility delivering cutting-edge projects in collaboration with industry, government, and academia.
This role will provide high-quality executive assistance to the Director in a fast-paced, thriving research facility delivering cutting-edge research and high-profile research projects. The role holder will be part of team of professional services staff supporting the Smart Internet Lab community of over 100 academics and researchers, enabling them to deliver world-leading research.
The Smart Internet Lab is one of the UK’s most renowned Information and Communications Technology research centres delivering research on the future of internet technologies and telecommunications.
What will you be doing?
You will manage a complex and dynamic diary and coordinate high-level communications with high-profile stakeholders across sectors including research collaborators, funders, industry, and government representatives.
You will work in a busy team and be responsible for organising a busy international travel schedule, events and lab visits with seamless execution. You will be the Director’s first point of contact, handling queries with professionalism and initiative, impeccable attention to detail and a proactive, can-do attitude. You will be responsible for maintain the Director’s accurate records and ensure data compliance, including making purchasing and reconciling the Director’s expenses using the University’s online systems. In your role you may be asked to provide occasional administrative support to the Smart Internet Lab team.
You should apply if
If you enjoy a busy and varied role in an exciting environment and thrive in delivering high-quality executive support, then this role should appeal.
You will have a strong administrative expertise, a high level of professionalism; experience of working in a busy, diverse and demanding environment and of working autonomously with little supervision, responding independently and dealing with unforeseen challenges. You are comfortable with changing priorities and conflicting requests in a diverse, busy workload with flexibility and initiative.
You Should Be Able To Demonstrate
Additional information
For informal queries, please contact: Donna Exon-Bartlett donna.exon-bartlett@bristol.ac.uk
About
To find out more about what it's like to work in the Faculty of Engineering, and how the Faculty supports people to achieve their potential, please see our staff blog:
https://engineering.blogs.bristol.ac.uk/category/engineering-includes-me/
Contract type: Fixed term until 31/07/2028
Work pattern: Full time
Grade: F
Salary: £28,778 - £32,080 per annum
School/Unit: School of Electrical, Electronic and Mechanical Engineering
This advert will close at 23:59 UK time on 19/10/2025
Our strategy and mission
We recently launched our strategy to 2030 tying together our mission, vision and values.
The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.
Available documents
The School of EEME is looking for a proactive and detail-driven Personal Assistant to support the Director of one of our Research Groups; the Smart Internet Lab—a world-leading research facility delivering cutting-edge projects in collaboration with industry, government, and academia.
This role will provide high-quality executive assistance to the Director in a fast-paced, thriving research facility delivering cutting-edge research and high-profile research projects. The role holder will be part of team of professional services staff supporting the Smart Internet Lab community of over 100 academics and researchers, enabling them to deliver world-leading research.
The Smart Internet Lab is one of the UK’s most renowned Information and Communications Technology research centres delivering research on the future of internet technologies and telecommunications.
What will you be doing?
You will manage a complex and dynamic diary and coordinate high-level communications with high-profile stakeholders across sectors including research collaborators, funders, industry, and government representatives.
You will work in a busy team and be responsible for organising a busy international travel schedule, events and lab visits with seamless execution. You will be the Director’s first point of contact, handling queries with professionalism and initiative, impeccable attention to detail and a proactive, can-do attitude. You will be responsible for maintain the Director’s accurate records and ensure data compliance, including making purchasing and reconciling the Director’s expenses using the University’s online systems. In your role you may be asked to provide occasional administrative support to the Smart Internet Lab team.
You should apply if
If you enjoy a busy and varied role in an exciting environment and thrive in delivering high-quality executive support, then this role should appeal.
You will have a strong administrative expertise, a high level of professionalism; experience of working in a busy, diverse and demanding environment and of working autonomously with little supervision, responding independently and dealing with unforeseen challenges. You are comfortable with changing priorities and conflicting requests in a diverse, busy workload with flexibility and initiative.
You Should Be Able To Demonstrate
- excellent communication, both verbal and written, with attention to detail and interpersonal skills strong customer service skills and a flexible, proactive attitude.
- organisational and time management skills to prioritise workload effectively and the ability to work with minimal supervision.
- proficiency in Microsoft Office (Outlook, Word, Excel) and financial systems
Additional information
For informal queries, please contact: Donna Exon-Bartlett donna.exon-bartlett@bristol.ac.uk
About
To find out more about what it's like to work in the Faculty of Engineering, and how the Faculty supports people to achieve their potential, please see our staff blog:
https://engineering.blogs.bristol.ac.uk/category/engineering-includes-me/
Contract type: Fixed term until 31/07/2028
Work pattern: Full time
Grade: F
Salary: £28,778 - £32,080 per annum
School/Unit: School of Electrical, Electronic and Mechanical Engineering
This advert will close at 23:59 UK time on 19/10/2025
Our strategy and mission
We recently launched our strategy to 2030 tying together our mission, vision and values.
The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.
Available documents
- SUPP112847 - Executive_Assistant - JD.pdf
- Science Engineering Further Particulars 2024-2025.pdf
Salary : $28,778 - $32,080
