Office Services Specialist II (Temp)

Under general supervision, performs routine duties of a clerical nature within well established parameters. Performs duties working from detailed guidelines on past practices but may be required to make decisions on prioritizing work. Duties may involve some clerical and administrative duties, data entry where interpretation or validation of data is required, accounts payable and simple bookkeeping. May draft routine correspondence and respond to routine inquiries for information. May research and compile information and maintain records on a database. Performs other clerical duties in support of specific departmental functions.

Essential Duties And Responsibilities

• Answer and route telephone calls to the appropriate staff members while providing excellent customer service.
• Provide/ assist with front desk coverage.
• Assisting Employees and visitors with needs.
• Manage 975-sick calls by documenting and preparing message forms for Employee Health nurses.
• Process and distribute TB Screening Form Emails.
• Create new employee accounts in Agility.
• Merging duplicate accounts in Agility.
• Scan and maintain Immunization records and other employee health documentations in Agility.
• Scanning employee cards, Needle Stick Packets, and Observers records into App Enhancer.
• Coordinate and perform annual N-95 Fit Testing for hospital staff and off-site locations such as:
• TKC Clinic, Highlands
• Women and Infant Center
• North Pavillion
• UAB Hoover
• Acton Rd. Clinic
• Gardendale Clinic
• Transport, set up, operate, and break down fit-testing equipment at multiple locations, beginning at 6:00am and ending at 5:00pm.
• Enter and scan N-95 Fit Testing documentation into Agility.
• Any projects pertaining to flu season.
• Corresponding emails to all respected people.
• Retrieving records release forms, printing, and emailing records to employees who request their records.
• Making labels for cards and staple those cards with papers.
• Ordering office and medical supplies through Lawson.
• Restocking of Medical Supplies.
• Sends FMLA and ML documentation for the Leave Team for processing.
• Assisting with off-site flu clinics during flu season.
• Preparing Flu and T-spot/TB cards upon departmental request.
• Printing flu elsewhere documentation during flu season.
• Collaborate on special projects and provide operational support for Employee Health initiatives as needed.
  
  

Pay Rate: $18.16

High School diploma or GED and two (2) years of related experience required.

Primary Location

Temporary Services

Job Category

UAB Temporary Services

Organization

114402000 Temporary Services

Employee Status

Temporary

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Onsite