Administrative Assistant 1 (NY HELPS), Department of Physics

The Department of Physics in the College of Arts and Sciences at the University at Buffalo is seeking an Administrative Assistant 1 that will provide Graduate Student support. This is a customer service oriented position and requires the incumbent to provide excellent customer service to the various populations with their main focus on the graduate student population. As the front-facing graduate administrative support in a sector you will be assigned to support one or more departments depending on need and support assignments may change over time.

The responsibilities will include the following, but not limited to:

• You will serve as administrative contact for graduate students throughout duration of their program of study to conferral.
• You will provide support to the Director of Graduate Studies (DGS) and the Department Administrator, with student management and coordinating the Graduate Programs for the department.
• You will process graduate applications for prospective students.
• You will update student information in the appropriate university system, degree audit, assist director with coordination of open house and other university or departmental functions, create course description booklets each semester advertising course offering.
• Create and manage offer letters and tuition remissions for Teaching Assistants according to College and University timetables, ensuring no adverse fiscal action against the department.
• Update and maintain Teaching Assistants assignments and stipends in departmental files. Notify Teaching Assistants of their assignments and maintain graduate student mailboxes.
• Provide general office support such as, answering phones, mailing, copying, scheduling and processing of necessary departmental paperwork.
  
  

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University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.