Records Management Specialist

Records Management Specialist (Temp‑to‑Hire)

Location: Fort Pierce, FL

Company: Ultimate Staffing

Schedule: Full‑Time | Temp‑to‑Hire (6‑month trial period)

Pay Rate: $27.05 - $35.15 per hour

Ultimate Staffing is partnering with a respected organization in Fort Pierce to identify a detail‑oriented Records Management Specialist. This is a temp‑to‑hire opportunity with the potential to transition into a permanent role based on performance.

About the Role

The Records Management Specialist supports organizational compliance and operational efficiency through effective records governance, documentation management, and regulatory adherence. This role plays a critical part in ensuring accurate recordkeeping, confidentiality, and compliance with public records and retention requirements, while supporting the organization's transition to electronic records systems.

Key Responsibilities

• Manage organizational records, documentation, and compliance files
• Maintain and organize physical and electronic records in accordance with established retention schedules
• Support compliance with public records laws and regulatory requirements
• Ensure confidentiality and security of sensitive and protected records
• Assist with digitization initiatives and the transition from paper to electronic systems
• Develop, maintain, and support records management policies and procedures
• Train staff on proper documentation practices, records retention, and compliance requirements
• Collaborate with internal departments to ensure consistency and records management best practices
  
  

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Information Management, or a related field, or equivalent experience
• Two to three years of experience in records management, compliance, document control, or a related role
• Experience supporting compliance, audits, or regulatory documentation
• Proficiency with Microsoft Office and SharePoint
• Knowledge of records retention requirements and compliance standards preferred
• Certified Records Manager (CRM) or records/compliance‑related training is a plus
  
  

Compensation and Benefits

• Hourly pay range of $27.05 - $35.15, based on experience
• Medical, dental, and vision benefits available through Ultimate Staffing
• Pension plan eligibility upon permanent hire
• 100% employer‑paid benefits once converted to a permanent employee
  
  

Ideal Candidate Traits

• Strong attention to detail and exceptional organizational skills
• Comfortable handling confidential and sensitive information
• Compliance‑focused mindset with records or documentation experience
• Clear verbal and written communication skills
• Self‑starter who collaborates well across departments
  

Desired Skills and Experience

Bachelor's degree in Business Administration, Public Administration, Information Management, or a related field, or equivalent experience
Two to three years of experience in records management, compliance, document control, or a related role
Experience supporting compliance, audits, or regulatory documentation
Proficiency with Microsoft Office and SharePoint
Knowledge of records retention requirements and compliance standards preferred
Certified Records Manager (CRM) or records/compliance‑related training is a plus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.