Procurement Operations Sr Analyst

Duration - 9 Months

Location - Boston, MA 02210

Pay -$50 to $70/Hour

Job Description

We are looking for an effective Procurement Operations Senior Analyst to join our team. This role will contribute to our company's mission by supporting our US Business and Procurement team to manage sourcing of quality products, equipment and services in alignment with our client's business objectives, strategies, and internal controls.

Reporting to the Senior Manager, Procurement Operations, the role is responsible for the execution of daily procurement operations and maintenance of best-in-class procurement processes and internal controls to support supply assurance, optimize total cost of ownership, safeguard internal controls, and drive source-to- pay efficiencies. This role will support procurement operations initiatives across the US organization with support and collaboration from local finance colleagues, legal, IT, Compliance, and global procurement colleagues.

Primary Responsibilities

Become a subject matter expert on all procurement policies, tools, and standard operating procedures to support stakeholder inquiries, transactions and resolutions.

Champions, advocates, and ensures compliance with the internal policies utilizing standard source-to-pay (S2P) processes and tools, including ensuring compliance with internal and external auditing requirements.

Assists in the maintenance, accuracy and continual improvement of procurement tools including policies, standard operating procedures, business process documentation, work instructions, and end-user training. Assists in preparation of Requisitions and/or Purchase Order requests as needed, including intake, review, and organization of data and support documents, approval workflow monitoring and change orders and/or edits as required.

Produces accurate procurement data reports in MS Excel to support departmental, compliance, and audit reporting. Analyze, summarize and/or review data; report findings, interpret results and/or make recommendations. Provide data analytics across supplier spend and activity ensuring effective categorization of spend, savings and spend under management.

Supports supplier onboarding process including review of all supplier information, supplier due diligence, risk mitigation, and accurate recording of supplier, tax, and regulatory information within all supplier records. Works with Accounts Payable to resolve and clear vendor invoice hold items, performs supplier maintenance and ensures accurate classification and data in supplier master file.

Assists in the administration and support of ongoing operational procure-to-pay functions related to procurement technology and programs, corporate cards, procurement catalogs, contract management or other programs as assigned.

Supports general procurement tools and ensures data is maintained, monitored, up to date, secure, and operating efficiently. Participates in activities and tasks to streamline the procure-to pay-process, gains efficiency improvement through task elimination, simplification, standardization, automation, and digitization.

Assist in the corporate wide procure-to-pay technology and process implementation and other transformation initiatives as appropriate.

Education and Required Skills

BS degree, 3-7 years of Procurement Operations experience including broad-based experience in procure-to-pay processes, core procurement methodologies, and ERP Systems (enterprise Procurement systems such as Oracle, SAP, PeopleSoft) Strong familiarity with vendor management and relevant software Strong working knowledge of MS Office with an emphasis on strong Excel capabilities Demonstrates effective interpersonal skills, written and verbal communication skills in stakeholder interactions to ensure exceptional service and consistent interactions. Effective listening skills, ability to identify and resolve issues and provide training of policies and procedures Must be highly motivated and comfortable working both independently and in a team environment. Proven ability to contribute in a fast-paced environment with the ability to prioritize tasks and handle time efficiently Excellent attention to detail with dedication to accuracy, quality, and integrity Experience with process, quality control and workflow management / design High sense of urgency, work ethic, and must be flexible Objective, organized, self-starter, performance oriented Strong ethical nature and able to foster an environment of governance Strong understanding of strategic sourcing principles, vendor management specifically in highly regulated industries such as pharmaceuticals, financial services etc.

Travel and Location Hybrid role with 3 days a week in office (Boston Seaport District) Expected Travel: 0-10%

Desired Skills and Experience

BS degree, 3-7 years of Procurement Operations experience including broad-based experience in procure-to-pay processes, core procurement methodologies, and ERP Systems (enterprise Procurement systems such as Oracle, SAP, PeopleSoft) Strong familiarity with vendor management and relevant software Strong working knowledge of MS Office with an emphasis on strong Excel capabilities Demonstrates effective interpersonal skills, written and verbal communication skills in stakeholder interactions to ensure exceptional service and consistent interactions. Effective listening skills, ability to identify and resolve issues and provide training of policies and procedures Must be highly motivated and comfortable working both independently and in a team environment. Proven ability to contribute in a fast-paced environment with the ability to prioritize tasks and handle time efficiently Excellent attention to detail with dedication to accuracy, quality, and integrity Experience with process, quality control and workflow management / design High sense of urgency, work ethic, and must be flexible Objective, organized, self-starter, performance oriented Strong ethical nature and able to foster an environment of governance Strong understanding of strategic sourcing principles, vendor management specifically in highly regulated industries such as pharmaceuticals, financial services etc.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.