Executive Assistant (Contract)

A public agency is seeking a highly organized Executive Assistant to support executive leadership and provide administrative, scheduling, meeting, and records‑related support. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate is proactive, professional, and able to anticipate needs with minimal direction.

• Provide high‑level administrative support including preparing correspondence, memos, reports, presentations, forms, and meeting minutes.
• Manage executive calendars, schedule meetings, coordinate logistics, and arrange travel when needed.
• Serve as a liaison between leadership, internal departments, external partners, and stakeholders.
  
  

• Attend designated board or committee meetings and serve as Recording Secretary.
• Draft, assemble, distribute, and post agendas in compliance with procedural requirements.
• Take, transcribe, and finalize accurate meeting minutes.
• Support meeting and event setup as needed.
  
  

• Monitor and respond to Public Records Act (PRA) requests; appropriately redact documents and ensure timely responses.
• Maintain specialized databases, files, logs, and documentation to support departmental operations.
• Perform additional administrative duties as assigned.
  
  

• Attention to Detail: Produces accurate, high‑quality work and documentation.
• Strong Oral Communication: Clear, professional interaction with a variety of stakeholders.
• Customer Focus: Responsive and service‑oriented.
• Professional Impact: Represents the organization with discretion and professionalism.
• Teamwork: Collaborates effectively to meet shared deadlines and goals.
• Critical Thinking: Evaluates information and solves problems logically.
• Writing Skills: Drafts polished, thorough, and professional written materials.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.