Construction Administrative Assistant

Overview:

We're looking for a detail-driven Administrative Assistant to support daily operations for a leading local construction company. The ideal candidate has hands-on experience using Viewpoint (Trimble Viewpoint) software and a strong understanding of construction documentation, scheduling support, and administrative coordination. This role is essential to keeping projects organized, communication flowing, and documentation accurate throughout all phases of the project.

Job Title: Construction Administrative Assistant

Location: Lake Oswego, OR

Pay: $22-$27/hour DOE

Key Responsibilities:

• Provide administrative support to project managers, superintendents, and field teams
• Enter and maintain accurate project information in Viewpoint (Trimble), including job details, subcontractor records, and updated project notes
• Prepare, track, and organize construction documents such as submittals, RFIs, drawings, change orders, and project logs
• Coordinate project schedules, meetings, agendas, and follow-ups for internal teams and subcontractors
• Assist with subcontractor onboarding, collecting compliance documents, COIs, safety paperwork, and required forms
• Maintain organized digital and physical filing systems for all project documentation
• Support communication between internal teams, vendors, and subcontractors to ensure timely updates and smooth workflows
• Assist with site logistics coordination, including deliveries, material tracking, and distributing updated plans or documents
• Provide general office support including answering phones, drafting correspondence, ordering supplies, and organizing shared spaces

Qualifications:

• 2 years of administrative experience within the construction industry required
• Proficiency with Viewpoint / Trimble Viewpoint software is required
• Strong working knowledge of construction workflows, terminology, and documentation
• Excellent communication and interpersonal skills
• Highly organized, detail-oriented, and able to manage multiple priorities
• Proficient with Microsoft Office (Outlook, Word, Excel)
• Reliable, proactive, and able to work both independently and within a team

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.