Accounts Payable and Accounts Receivable Specialist

Role Title: Accounts Payable and Accounts Receivable Specialist

Role Summary

We are seeking a detail-oriented and experienced Accounts Payable and Accounts Receivable Specialist to join our finance team. The ideal candidate will have a strong background in managing both accounts payable and accounts receivable functions, ensuring accurate and timely processing of invoices, payments, and collections. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively with internal and external stakeholders.

Primary Accounts Payable Responsibilities

• Code vendor invoices according to Chart of Accounts and liaison with FP&A as required.
• Perform data entry associated with vendor invoices, check request and expense reports.
• Coordinate with business partners concerning inaccuracies and deficiencies.
• Maintain invoice issue report to ensure timely resolution of outstanding invoices.
• Complete 3-way match of invoices with purchase orders and goods receipts.
• Review all expenses to ensure accuracy and compliance with the company policies and procedures.
• Perform ongoing reviews of un-invoiced receipts to ensure timely resolution of invoicing issues.
• Investigate and resolve issues associated with processing of invoices and purchase order.
• Reconcile and resolve any discrepancies in vendor statements.
• Route invoices to applicable departments for approval, according to delegation of authority.
• Complete any additional responsibilities and/or duties as assigned.
• Support internal and external audits.

Primary Accounts Receivable Responsibilities

• Collaborate and align with 3rd party logistics to track sales and accounts receivable for five commercial products.
• Ensure 3rd party logistics are recording company product activities in line with company policies.
• Host regular meetings with 3rd party logistics partners for alignment on related company transactions.
• Manage reconciliation of operating cash accounts related to lockbox activity of payments sent by Customers.
  • This includes coding payments/deductions into the internal ERP system based on exported cash file from our 3rd Party Logistics partner.
  • Working closely with our Distribution & Trade business partners to stay in lockstep with any issues that may need to be addressed related to AR.
• Assist with any ad hoc requests from other departments related to Sales.

Education and Required Skills

• High School Diploma or equivalent required.
• Associates Degree in Accounting or Finance or related field preferred.
• Minimum of 4 years' experience working in Accounts Payable and Accounts Receivable
• Proficiency in Microsoft Office with a strong emphasis on Microsoft Excel.
• NetSuite, SAP & Bill.com experience a plus.
• Highly organized and detail oriented.
• Strong time management and organizational skills.
• Knowledge of basic accounting principles.
• Ability to work independently and prioritize tasks.
• Strong analytic ability.

Travel and Location

• No travel is required for this role
• This is a hybrid position. Candidate is expected to be in the office 2-3 days a week

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.