Administrative Aide (Remote)

Meeting Planning, Coordination, and Documentation (40%)

• Coordinate Boards and Commissions meetings, including scheduling, agenda development, material preparation, and post-meeting follow-up on action items.
• Organize, prepare, and distribute meeting materials, reports, presentations, and summaries to internal and external stakeholders.
• Track attendance, take detailed meeting minutes, and prepare formal post-meeting documentation in accordance with compliance and record-keeping standards.
• Maintain records of Boards and Commissions actions, decisions, and progress reports for audit and reference purposes.
• Identify and resolve administrative or coordination issues to ensure Boards and Commissions activities run smoothly and on schedule.

Board & Commission Administration and Governance Support (20%)

• Provide dedicated administrative and project management support for OMI Boards and Commissions, including advisory councils and governance bodies.

Compliance, Reporting, and Timeline Management (20%)

• Assist in tracking statutory deadlines, reporting requirements, deliverables, and timelines associated with Boards and Commissions activities.
• Maintain records and documentation to support compliance, audit readiness, and governance standards.

Document Management and Quality Assurance (15%)

• Provide data entry, document management, and quality assurance for Boards and Commissions materials within designated tracking systems and shared repositories.
• Proofread and review documents to ensure accuracy, consistency, and alignment with OMI, University, and HFS standards.

Other Duties (5%)

• Perform other related duties as assigned.