Clinic Office Assistant

Job Summary
We are seeking a detail-oriented and proactive Office Assistant to join our team. The ideal candidate will possess strong organizational skills and a commitment to providing excellent customer service in the medical field. This role involves managing front desk operations, clinical staff, assisting with administrative tasks, and ensuring the smooth functioning of office activities. The Office Assistant will play a crucial role in maintaining an efficient office environment while supporting various departments.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and courtesy.
• Answer and direct calls using a multi-line phone system, ensuring effective communication.
• Perform data entry tasks accurately and efficiently, maintaining organized records.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Maintain filing systems, ensuring documents are organized and easily accessible.
• Utilize Microsoft Office Suite and Google Workspace for various administrative tasks, including typing, proofreading, and document preparation.
• Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
• Collaborate with team members to enhance office management processes and improve workflow efficiency.
• Demonstrate strong time management skills to prioritize tasks effectively.
• We manage patients' medical records daily. CANDIDATES WHO ARE SUSCEPTIBLE TO CALLING OUT OF WORK ARE NOT ENCOURAGED TO APPLY

Requirements

• Proven experience in an office environment with clerical or administrative responsibilities.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with QuickBooks is a plus; experience in bookkeeping is desirable.
• Bilingual candidates are encouraged to apply to enhance communication with diverse clients.
• Strong organizational skills with attention to detail and accuracy in data entry tasks.
• Excellent phone etiquette and customer service skills to provide support effectively.
• Ability to manage multiple tasks simultaneously while maintaining a high level of professionalism.
• Previous experience as a dental or medical receptionist is advantageous but not required.
• Must be in good health, healthy and fit
• Personal assistant experience is a plus for managing executive-level tasks. Join our team as an Office Assistant where your skills will contribute significantly to our operational success!

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Referral program

Application Question(s):

• REQUIRED TO BE PRESENT AT WORK DAILY

Work Location: In person

Salary : $17 - $20