Temporary Events Manager

Temporary Events Manager | Tulsa, OK

M-Thursday 8-5 (12-week assignment) 

$25-$30

Summary: 

The Events Manager provides both tactical and strategic support and coordination for the functions of the Director of Events. The Events Manager is expected to work both within the Communications department and with internal and external clients to facilitate successful production of Chamber events.

Events Manager Responsibilities: 

• Serves as the primary event-day lead, responsible for management of logistics, vendors, timelines, and execution for events, including (but not limited to): Government Affairs, Community Development, Economic Development, and Resource Development.
• Makes autonomous decisions on budget adjustments and resource prioritization within approved financial parameters to achieve objectives.
• Monitors all event-specific expenditures, ensuring alignment with the master budget. Provides updates, flags potential overages, and maintains financial accuracy throughout planning.
• Provides strategic input on event programming and alignment with organizational goals ensuring events support broader initiatives.
• Establishes and enforces event standards and best practices, guiding staff and volunteers to maintain consistency and quality.
• Manages the inventory, transport, and placement of event-day collateral, ensuring all materials, signage, and supplies are delivered on time, properly placed, and accurately accounted for before and after each event.
• Contributes to all post-event surveys, then summarizes and presents results for debrief review. Analyzes event performance data and recommends improvements to influence future planning and resource allocation. Develops and implements event strategies, including vendor selection, contract negotiations, and contingency planning while exercising independent judgment to resolve complex issues.
• Serves as a lead in project management tracking for event logistics and team coordination.
• Performs other incidental and related duties as required and assigned.

Events Manager Knowledge, Skills, and Abilities: 

• Work environment: Normally a typical office environment with people, with minimal exposure to excessive noise or adverse environmental issues, with occasional outdoor exposure to heat, cold, and environmental elements.
• Physical demands: Manipulate, handle, feel, and control items or equipment. Able to read, write, and interpret written documents. Occasionally lift and move objects weighing up to 50 pounds.

TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER

See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter. Please visit the Career Center on our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities!

#MED

 

* Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.
* Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
* Review event bills for accuracy and approve payment.
* Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
* Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
* Confer with staff at a chosen event site to coordinate details.
* Inspect event facilities to ensure that they conform to customer requirements.
* Maintain records of event aspects, including financial details.
* Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
* Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
* Evaluate and select providers of services according to customer requirements.
* Plan and develop programs, agendas, budgets, and services according to customer requirements.
* Hire, train, and supervise volunteers and support staff required for events.
* Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.
* Conduct post-event evaluations to determine how future events could be improved.
* Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
* Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
* Organize registration of event participants.
* Develop event topics and choose featured speakers.
* Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
* Design and implement efforts to publicize events and promote sponsorships.
* Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.