Medical Records/Scheduler

Job Title: Medical Records / Scheduler

Location: Bartlesville, OK

Schedule: Monday–Thursday 8:00 AM–5:00 PM | Friday 8:30 AM–3:00 PM

Pay Range: $16–$20 per hour (depending on experience)

Overview:

We are seeking a dependable and detail-oriented Medical Records/Scheduler to join our clinic in Bartlesville. The ideal candidate will have strong organizational and communication skills, experience working in a healthcare setting, and a passion for providing excellent patient care.

Responsibilities:

• Manage and maintain patient medical records with accuracy and confidentiality
• Schedule patient appointments, procedures, and follow-up visits
• Answer and route incoming phone calls in a professional and courteous manner
• Verify patient information and update records as needed
• Coordinate communication between patients, providers, and other healthcare facilities
• Prepare, scan, and file medical documentation
• Ensure timely release of medical records per HIPAA guidelines
• Assist with daily front office and administrative tasks as needed

Qualifications:

• Previous experience in medical records, scheduling, or a medical office setting required
• Knowledge of HIPAA regulations and medical terminology
• Proficient in computer systems and EMR/EHR software
• Strong communication and multitasking skills
• Dependable, organized, and detail-oriented
• Compassionate and professional demeanor when working with patients and families

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At least one year of medical office experience, performing scheduling, answering phones and handling medical records

* Perform secretarial duties using specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties may include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
* Answer telephones and direct calls to appropriate staff.
* Schedule and confirm patient diagnostic appointments, surgeries, or medical consultations.
* Complete insurance or other claim forms.
* Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
* Transmit correspondence or medical records by mail, e-mail, or fax.
* Maintain medical records, technical library, or correspondence files.
* Receive and route messages or documents, such as laboratory results, to appropriate staff.
* Interview patients to complete documents, case histories, or forms, such as intake or insurance forms.
* Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records.
* Prepare correspondence or assist physicians or medical scientists with preparation of reports, speeches, articles, or conference proceedings.
* Arrange hospital admissions for patients.
* Schedule tests or procedures for patients, such as lab work or x-rays, based on physician orders.
* Compile and record medical charts, reports, or correspondence, using typewriter or personal computer.
* Transcribe recorded messages or practitioners' diagnoses or recommendations into patients' medical records.
* Perform various clerical or administrative functions, such as ordering and maintaining an inventory of supplies.
* Perform bookkeeping duties, such as credits or collections, preparing and sending financial statements or bills, and keeping financial records.

Salary : $16 - $20