Donor Recruitment Administrative Assistant

Tulsa, OK | Part-Time | Monday–Friday up to 30 hours a week
Pay: $17–$20/hour

We are currently seeking a professional, detail-oriented Donor Recruitment Administrative Assistant to support the Donor Recruitment department and Account Consultants in a fast-paced office environment. This position is ideal for someone who enjoys administrative support, customer service, organization, and working behind the scenes to help operations run smoothly.

This is primarily an office-based role working approximately 25–30 hours per week, Monday through Friday. The ideal candidate will be comfortable working with computers, managing multiple priorities, and communicating professionally with donors, staff, and community partners.

Primary Responsibilities

• Answer and route incoming phone calls to appropriate staff members and departments
• Prepare reports, documents, correspondence, and letters as requested
• Distribute incoming and outgoing mail daily
• Maintain adequate inventory of office supplies and pre-printed materials; place supply orders as needed
• Copy, scan, fax, and organize documents and materials
• Provide administrative support to Account Consultants and the Donor Recruitment team
• Assist with additional duties and special projects as assigned

Secondary Responsibilities

• Provide backup support for other departmental functions as needed
• Assist with overflow tasks and departmental coverage during staff absences

Qualifications & Requirements

• High School Diploma, GED, or official transcript required
• Must be at least 21 years of age (for insurance purposes)
• Valid driver’s license required
• Must have a clean Motor Vehicle Report (MVR) with:
  • Zero points
  • No moving or traffic violations within the past 3 years
• Comfortable driving a company vehicle when necessary
• Strong working knowledge of Microsoft Office, including:
  • Word
  • Excel
  • Outlook
• Excellent proofreading and attention-to-detail skills
• Strong communication, organizational, and multitasking abilities
• Ability to demonstrate critical thinking skills when interacting with donors and internal staff
• Professional demeanor with strong customer service skills

Preferred Qualities

• Self-motivated and dependable
• Ability to prioritize tasks in a busy office environment
• Comfortable learning new systems and processes
• Team-oriented with a positive attitude

This is an excellent opportunity for someone seeking a stable part-time administrative role with a supportive team environment and meaningful community impact.

TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER

See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter. Please visit the Career Center on our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities!