Payroll Coordinator

Payroll CoordinatorFully in-office: Monday – Friday 9AM – 5PM Responsibilities include but are not limited to: Process Payroll Timely & Accurately:Prepare, process, and verify weekly payrolls for all company employees, including union and non-union workers, ensuring compliance with company policies, union contracts, and federal/state regulations. Double-check all submissions for accuracy before approval.Ensuring payroll is submitted and processed by the deadline, on a weekly basis.Following up with Managers, to ensure timecard are correctly approved on time. Employee Timesheet & PTO Management:Collect, review, and validate timecards for accuracy. Track employee paid time off (PTO), sick leave, and unpaid leave, ensuring all hours are coded correctly. Payroll Administration:Maintain and update employee records in the payroll system (e.g., Paychex, ADP). Ensure correct employee status and deductions. Coordinate with HR to ensure terminated employee are removed from the payroll system.Correspond to email on a timely and professional fashion. Separation of checks/stub are completed once arrived.Provide support when teammates are out of the office and/or requested assistance. Manage Deductions & Benefits:Process all voluntary and involuntary deductions (e.g., 401(k), health insurance, garnishments, union dues). Coordinate with HR and Benefits for updates. Payroll Reporting & Audit Support:Prepare internal weekly payroll reports (earnings, accruals, taxes, etc.). Provide to Manger & Supervisor, for review.Prepare internal monthly payroll reports (earnings, accruals, taxes, etc.). Provide to Managers, to review current expenses.Support internal and external audits by providing accurate records and explanations.Providing any additional reports requested by management and/or staff.Union Payroll Compliance:Ensure proper wage scale application and tracking for union employees (e.g., 32BJ or building service workers). Submit hourly reports to union as required.Provide monthly 1430 union health benefits and union dues reporting.Approving monthly union bills in APW. Ensuring employee information are correct. Coordinate with Accounting Department:Reconcile bank reconciliation monthly for any pending payroll checks. Double-check all submissions request for accuracy. Provide DBL payment receipts for proper recording.Ensure WC final audits are provided for proper recording. Maintain Confidentiality & Accuracy:Handle all payroll information with a high degree of confidentiality and professionalism. Double-check all submissions for accuracy before approval. Training & Support:Train building or department managers on proper timecard approval and submissions.Provide support to staff for payroll-related inquiries.Any other duties that may arise without notice.  Required Knowledge, Skills and Abilities• Minimum of 2 years of experience in payroll processing or related field.• Proficiency with payroll software/systems (experience with [specific software/system] is a plus).• Strong understanding of payroll regulations, tax laws, and compliance requirements.• Excellent attention to detail and accuracy in data entry.• Ability to maintain confidentiality and handle sensitive information with discretion.• Strong communication and interpersonal skills.• Ability to work independently and as part of a team in a fast-paced environment.• Proficiency in Microsoft Office Suite, particularly Excel

Salary : $50,000 - $55,000