WORK_SPACE Associate and Gallery Coordinator

Job Description

Nature of work

The position supports the Coworking and Meeting Center Space. This is a role involved in just about everything we do. We’re looking for someone who can step into the flow of ongoing exhibits, events, and operations, while also helping us grow and evolve what’s possible.

Essential Job Functions

Gallery & Events Coordinator

• Hang and maintain all art exhibits in the Main Street Gallery as well as throughout the Creative Commons (Loop Gallery, Conference Rooms, and Coworking Spaces)
• Create reels and other content to promote events and exhibits and to celebrate artist sales
• Support marketing efforts including calendar submissions, newsletter and website updates, social media posts, and printed materials
• Communicate directly with artists regarding submissions, logistics, and participation
• Work events include the 3rd Thursday Listening Room/Open Mic, 2nd Saturday Open House, 4th Friday Sketch Social, and additional evening and weekend bookings.

Other Job Functions

Building Operations & Maintenance

• Open and/or close the building
• Sanitize meeting room tables and kitchen surfaces
• Restock coffee and general supplies
• Maintain cleanliness of coworking and common areas
• Submit building and IT work orders as needed

Front Desk & Member Support

• Greet and record visitors; provide a welcoming first impression
• Answer phones and respond to email inquiries
• Provide information about the gallery, exhibits, and programs
• Direct visitors to their destinations
• Maintain and update member lists

Events & Logistics Support

• Help coordinate meeting bookings and communicate with clients about logistics and needs
• Set up and breakdown rooms for meetings and events
• Move furniture, set up portable stage and sound equipment, and support event logistics

Desirable knowledge, skills and abilities

• The position requires strong communication and computer skills, attention to detail, is creative, flexible and demonstrates good judgment, and the physical ability to assist with event setup and gallery installation.
• Knowledge of basic clerical tasks and procedures. Ability to use a computer and related technology, including social media.
• Must be proficient with Microsoft Word, Excel, Publisher, PowerPoint and Office and understand how to leverage Facebook, Twitter, Instagram and LinkedIn for marketing and outreach.
• Ability to work independently on a variety of assignments.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, customers, and the general public. Ability to handle difficult and varied situations with employees and/or the public.
• Excellent customer service skills and judgment that provide good ideas, solutions to problems, and a win-win attitude that supports and forwards the mission of the space.

Physical Working Conditions

• Moderate to strenuous physical effort may be required, including frequent lifting, bending, standing, climbing, and walking.
• May be required to move (push, pull, lift) objects weighing 25 to 100 pounds.
• Must be able to move furniture, lift boxes, stand on a ladder to adjust gallery lighting and other physical requirements of setting up and breaking down event venues.

Minimum Training and Experience

High School Diploma or equivalent, some office management experience, strong computer skills and experience working with the public.

The above description is illustrative. It is intended as a guide for personnel actions and must not be taken as a complete itemization of all facets of any job.

Company Description

The Town of Manchester is a vibrant and diverse community with an array of public services that reflect a set of values shared by its residents and leaders committed to bringing Manchester into the 21st century as an up-and-coming community that cares about its residents, its children, its schools and parks, its roads and utilities, and the health and safety of the Manchester Community.

Town of Manchester’s employees are essential to the town’s ability to provide quality services to the community. It is our goal to attract a diverse, and well-qualified workforce that are representative of our residents to bring their experience and expertise to join our team.

Come take a look at what is happening in the Town of Manchester https://www.youtube.com/@manchestercttown