What are the responsibilities and job description for the Accounts Payable position at Total Mortgage Services LLC?

Job Title: Accounts Payable

Department: Accounting

Reports to: Chief Financial Officer

Location: Milford Office

TMS Core Values:

Do the Right Thing
Embrace and Drive Change
Create and Maintain High Morale, Job Fulfillment and Enjoyment
Be Creative and Open-Minded
Pursue Growth and Learning in Self and Team
Build Open and Honest Relationships with Communication

General Purpose and Scope (Summary):

The Accounts Payable Specialist is responsible for managing and processing vendor invoices, ensuring timely and accurate payments, and maintaining compliance with company policies and mortgage industry regulations. This role requires strong attention to detail and the ability to work in a fast-paced environment with multiple stakeholders.

Responsibilities / Functions:

Review, verify, and enter vendor invoices into the accounting system.
Match invoices with salesforce, purchase orders and contracts for accuracy.
Ensure proper coding of expenses to the correct GL accounts.
Monitor payment schedules to avoid late fees and maintain vendor relationships.
Maintain accurate records of all accounts payable transactions.
Ensure compliance with mortgage industry regulations and internal controls.
Assist with audits by providing necessary documentation.
Respond to vendor inquiries and resolve discrepancies promptly.
Maintain updated vendor information and W-9 forms for tax compliance.
Support the accounting team with reconciliations and accruals.
Assist with other related accounting tasks, as needed

Personal Traits / Competencies:

Detail oriented individual with strong organizational and problem resolution skills.
Ability to work independently and collaboratively across departments.
Comfortable in a fast-paced, deadline-driven environment.

Technical / Computer Skills:

Proficient with Microsoft Office, especially Excel

Education and Experience:

High school diploma or equivalent

0-2 years related experience

Certifications, Licenses, etc.

Bachelor’s degree in Accounting, Finance, or a related field a plus

Hours for position:

M-F 9am-5pm

This position may require frequent additional hours, at times on a daily basis; must be available to work additional hours on short notice as determined by management to meet borrower service level agreements.

Conclusion

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Monday through Friday, 9:00AM - 5:00PM

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