Administrative Assistant (Hybrid)

About the Company

Capitol Recruiters Inc. is a premier recruiting and talent acquisition firm specializing in placing professionals within legal, administrative, accounting, finance, and corporate services roles. For this opportunity, Capitol Recruiters is partnering with a highly regarded global law firm known for delivering exceptional legal services and fostering a collaborative, professional work environment.

About the Role

We are seeking an experienced Legal Administrative Assistant to provide high-level administrative and legal support to attorneys within a leading international law firm. Working as part of a collaborative team, this role is responsible for coordinating schedules, managing legal documentation, supporting billing activities, and ensuring smooth day-to-day operations.

This position is ideal for professionals with prior law firm experience who thrive in a fast-paced environment and possess exceptional organizational and communication skills.

Key Responsibilities

Administrative & Legal Support

• Provide administrative support to attorneys and legal professionals.
• Prepare, format, proofread, and edit legal documents, reports, and correspondence.
• Maintain confidential legal and client information.
• Support day-to-day office and legal administrative functions.

Calendar & Meeting Management

• Coordinate client meetings and internal conferences.
• Schedule appointments and manage attorney calendars.
• Reserve conference rooms and coordinate meeting logistics.
• Arrange audio-visual equipment and meeting support services.

Travel Coordination

• Arrange domestic and international travel for attorneys.
• Prepare detailed travel itineraries and schedules.
• Process travel expenses and reimbursement requests.
• Coordinate logistics for business travel activities.

Document & Records Management

• Maintain and organize matter-related documents.
• Utilize document management systems for record retention and retrieval.
• Ensure accurate filing and document control processes.
• Support document production and distribution activities.

Billing & Timekeeping Support

• Maintain attorney time records within billing systems.
• Assist with billing administration and submission processes.
• Coordinate with accounting teams to support billing accuracy.
• Monitor administrative and financial documentation.

Required Qualifications

• Previous administrative or secretarial experience within a law firm or legal environment.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office 365 applications.
• Ability to work effectively in a fast-paced professional environment.

Preferred Qualifications

• College degree or related higher education experience.
• Experience using iManage document management software.
• Familiarity with legal billing and timekeeping systems.
• Experience supporting multiple attorneys simultaneously.
• Knowledge of law firm administrative procedures and workflows.

Key Skills

• Legal Administration
• Legal Document Preparation
• Calendar Management
• Travel Coordination
• Microsoft 365
• iManage
• Legal Billing
• Timekeeping
• Administrative Support
• Document Management
• Client Relations
• Office Administration

Compensation

Salary Range: $74,000 – $106,000 per year

Compensation is based on experience, qualifications, and location.

Work Arrangement

• Hybrid Schedule
• Washington, DC / New York, NY / Boston, MA
• 4 Days In Office
• 1 Day Remote
• Full-Time Opportunity

Equal Opportunity

Employment decisions are based on qualifications, merit, and business needs. We are committed to maintaining fair and consistent hiring practices.

If you have legal administrative experience and enjoy supporting attorneys in a professional law firm environment, we encourage you to apply.