What are the responsibilities and job description for the AR Specialist position at Top Stack?
Accounts Receivable Specialist
Position Summary
We are seeking a detail-oriented and motivated Accounts Receivable Specialist to join our growing team in the King of Prussia area. This role is responsible for managing customer accounts, processing payments, reconciling discrepancies, and supporting collection activities to ensure timely cash flow and accurate financial records. The ideal candidate will possess strong communication skills, organizational abilities, and experience working in a fast-paced accounting environment.
Key Responsibilities
- Process and post customer payments including ACH, wire transfers, checks, and credit card transactions
- Monitor aging reports and follow up on past due accounts through phone calls, emails, and written correspondence
- Reconcile customer accounts and investigate payment discrepancies, deductions, short pays, and unapplied cash
- Maintain accurate customer records, account notes, and collection activity within ERP/accounting systems
- Collaborate with internal departments including sales, customer service, and accounting to resolve billing issues
- Generate invoices, credit memos, debit memos, and account adjustments as needed
- Support month-end close activities related to accounts receivable and cash applications
- Prepare AR reporting including aging analysis, cash forecasts, and collection status updates
- Assist with credit reviews, account setup, and maintaining customer credit limits
- Ensure compliance with company policies, internal controls, and accounting procedures
Qualifications
- 2 years of Accounts Receivable, Collections, or Cash Applications experience
- Strong understanding of AR processes, reconciliation, and collections practices
- Experience working with ERP/accounting systems such as SAP, Oracle, JD Edwards, NetSuite, Dynamics, or similar
- Proficient in Microsoft Excel including VLOOKUPs, pivot tables, and reporting functions
- Excellent communication, customer service, and problem-solving skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- High attention to detail and accuracy
We launched Top Stack to solve a problem in the human capital industry: Technology has replaced humanity. The business has become cold and impersonal. That’s why we’ve made it our top priority to be people-focused, with consistent, transparent, timely communication. It sounds simple because it is. We think it’s the only way to work.
Salary : $25 - $30