Administrative Assistant to Office of School Leadership

Primary Purpose:

Perform administrative/secretarial duties and assist the Office of School Leadership including the support of the implementation of the Teacher Incentive Allotment implementation.

Qualifications:

Minimum Education/Certification:

High school diploma or equivalent

Minimum Experience:

Five years secretarial experience, preferably in a public education environment

Special knowledge and Skills:

Knowledge of all job-related skills necessary to perform assigned duties

Major Responsibilities and Duties:

1. Serve as liaison for administrators in the Office of School Leadership and department to promote positive relations with other administrators, district staff, parents, community, and others.
2. Serve as Administrative Assistant to leaders within the department including assistance in the implementation of the Teacher Incentive Allotment.
3. Perform secretarial duties for department as needed.
4. Coordinate meetings – arrange for facilities, contact participants, and prepare materials.
5. Assist in development of department budget.
6. Demonstrate responsible fiscal control of the department budget and coordinate with campuses purchasing, invoicing and inventorying items as appropriate.
7. Maintain accurate records of expenditures.
8. Process staff development stipends/substitutes.
9. Prepare state and federal reports.
10. Prepare quality documents – agendas, correspondence, website information, program evaluations, Board Reports, etc.
11. Coordinate registration, travel and housing arrangement for administrators.
12. Facilitate major projects including the Teacher Incentive Allotment.
13. Demonstrate initiative to develop skills applicable to performance of assigned duties.

Working Conditions:

Position may require periods of sitting at computer or standing at copier.

Some lifting of boxes.

Use of a vehicle is necessary to run errands and pick up supplies as needed.

Sometimes necessary to work after hours to complete projects.