Front office Administrative Assistant

Overview
We are seeking a dynamic and highly organized Front Office Administrative Assistant to join our team! This vital role serves as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage daily administrative operations, coordinate scheduling, handle correspondence, and support office management activities with enthusiasm and efficiency. If you thrive in a fast-paced setting, possess excellent communication skills, and enjoy providing exceptional customer service, this opportunity is perfect for you! Your proactive approach and attention to detail will contribute to the smooth functioning of our office.

Responsibilities

• Be in agreement with philosophy, mission and overall direction of program
• Must be able to support the director and owner/board in all decisions
• Greet visitors warmly, direct them appropriately, and ensure a positive first impression of the organization
• Manage multi-line phone systems, answer inquiries promptly and efficiently using professional phone etiquette
• Maintain organized filing systems, handle data entry tasks, and ensure accurate record-keeping.
• Step into classrooms as needed to maintain appropriate child-to-teacher ratios when staff are absent, on break, or require additional support
• Provide supervision and assist with classroom activities to ensure a safe, structured, and engaging environment for children
• Guide and support staff in following established procedures, ensuring a consistent and compliant work environment
• ·Must be able to relate joyfully and sensitively to children and interact appropriately and professionally that provide a safe, loving and nurturing environment that supports the education and safety of children.
• Oversee office supplies inventory, place orders as needed, and maintain a clean, organized workspace

Experience

• Prior office management or administrative experience in a childcare setting is required
• Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic data entry skills
• Bilingual abilities are highly valued to support diverse client interactions
• Demonstrated organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Excellent phone etiquette, proofreading abilities, and customer service skills are critical for success in this role

Join us to be part of an energetic team dedicated to delivering exceptional service while supporting the daily operations that keep our organization thriving. Your enthusiasm, organizational prowess, and commitment to excellence will make a meaningful impact every day!

Pay: $17.00 per hour

Expected hours: 8.0 per week

Work Location: In person

Salary : $17