Administrative Coordinator

Administrative Coordinator – Job Description POSITION PURPOSE

The Administrative Coordinator is responsible for supporting store operations through effective execution of administrative, HR, payroll, compliance, and communication processes. This role plays a critical part in ensuring accurate associate onboarding, employment compliance, scheduling support, and day‑to‑day administrative efficiency while serving as a key liaison between store leadership, associates, HR, and Corporate teams.

KEY ACCOUNTABILITIES HR, Staffing & Onboarding

• Coordinate and support the hiring, onboarding, and orientation process for new associates.
• Manage I‑9, E‑Verify, and pre‑employment tasks in accordance with company and legal requirements.
• Monitor compliance dashboards regularly and take proactive action to prevent out‑of‑compliance situations.
• Support store leadership with personnel transactions including transfers, terminations, and data updates.
• Serve as a point of contact for associates regarding employment documentation and onboarding questions.
  
  

Payroll & Timekeeping

• Support accurate payroll processing by monitoring time‑clock punches, edits, and exceptions.
• Ensure compliance with wage and hour policies, labor laws, time‑clock procedures, and attendance standards.
• Assist store leadership with payroll reconciliation, reporting, and follow‑up as needed.
  
  

Administrative & Operational Support

• Maintain accurate and confidential personnel files and store records.
• Support store communication through postings, announcements, and coordination with leadership.
• Assist with preparation and submission of reports, forms, and administrative documentation.
• Serve as an administrative resource for Department Managers and store leadership.
  
  

Compliance & Policy Support

• Ensure adherence to company policies, procedures, and guidelines outlined in the Employee Handbook.
• Track and support compliance programs including food safety training, COBC, HIPAA, and required certifications.
• Partner with HR, Loss Prevention, and Store Leadership to address compliance issues and audits.
  
  

Communication & Coordination

• Act as a liaison between store teams and HR, TA, Payroll, and Corporate departments.
• Communicate updates, requirements, and deadlines clearly and professionally to store leadership and associates.
• Provide customer‑focused internal service to associates and leadership.
  
  

SCOPE & IMPACT

• Supports total store administrative and HR functions.
• Plays a key role in hiring execution, compliance readiness, and operational accuracy.
• Influences associate experience through timely and accurate administrative processes.
  
  

KNOWLEDGE, SKILLS & EXPERIENCE Education / Experience

• High school diploma or equivalent required.
• Prior administrative, HR, payroll, or retail experience preferred.
  
  

Skills

• Strong organizational, time‑management, and attention‑to‑detail skills.
• Ability to manage sensitive and confidential information with discretion.
• Strong communication and interpersonal skills.
• Proficiency with store systems, MyACI, First Advantage, and basic Microsoft Office applications.
• Ability to prioritize multiple tasks in a fast‑paced environment.
  
  

PHYSICAL REQUIREMENTS

• Ability to sit or stand for extended periods while working at a computer.
• Occasional lifting of files or office materials.
  
  

OTHER REQUIREMENTS

• Reliable attendance and schedule flexibility required.
• Must adhere to Company Code of Business Conduct and confidentiality standards.