Administrative Coordinator

Job Summary

The Admin Coordinator supports store leadership by managing administrative, payroll, personnel, and reporting functions. This role ensures accurate recordkeeping, timely processing of HR and accounting activities, and adherence to company policies and procedures while serving as a key administrative resource for the store.

Key Responsibilities

Administrative & Office Support

• Provide administrative support to Store Leadership and department leadership as needed.
• Maintain organized and accurate personnel files, records, and documentation.
• Manage store communications, postings, and administrative correspondence.
• Ensure confidentiality and accuracy in all administrative tasks.
  
  

Payroll, Timekeeping & Scheduling Support

• Process payroll and timekeeping activities accurately and in accordance with company policy.
• Monitor timecard exceptions, punches, and edits; follow up as needed.
• Support scheduling administration and ensure proper documentation is maintained.
  
  

HR & Personnel Administration

• Support onboarding, new hire documentation, transfers, and offboarding processes.
• Assist with I‑9 verification, E‑Verify processing, and personnel compliance documentation.
• Track required training, certifications, and compliance deadlines.
• Serve as a point of contact for associates regarding administrative and HR‑related questions.
  
  

Reporting & Compliance

• Complete and submit required reports accurately and on time.
• Support audits and compliance reviews by maintaining accurate records.
• Ensure adherence to company policies, labor guidelines, and regulatory requirements.
  
  

Cash Office & Financial Support (as applicable)

• Support cash office functions, deposits, and financial documentation as assigned.
• Assist with invoice processing, expense documentation, and store accounting tasks.
• Ensure adherence to cash handling and financial control procedures.
  
  

Collaboration & Store Support

• Partner closely with Store Director, Assistant Store Director, and department leaders.
• Support store initiatives, special projects, and seasonal administrative needs.
• Serve as a dependable administrative resource for the store team.
  
  

Knowledge, Skills & Abilities

• Strong organizational, communication, and attention‑to‑detail skills.
• Knowledge of payroll, HR administration, and retail office procedures.
• Ability to manage confidential information with professionalism and discretion.
• Proficient in computer systems, including Microsoft Office and company HR/payroll systems.
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment.
  
  

Education & Experience

• High school diploma or equivalent required.
• Prior retail administrative, payroll, or office support experience preferred.
  
  

Physical Requirements

• Ability to sit, stand, walk, and perform administrative tasks for extended periods.
• Ability to work flexible schedules, including occasional evenings, weekends, or holidays as needed.