Office Administrator

Position Overview:
We are seeking a dependable and detail-oriented Office Administrator to support daily warehouse and office operations. This role is ideal for someone who can handle administrative tasks while coordinating closely with drivers, vendors, and warehouse staff in a fast-paced environment.

Key Responsibilities:

• Answer and direct incoming calls from drivers, vendors, and customers
• Process shipping and receiving documentation (BOLs, invoices, packing slips)
• Enter data into warehouse management systems (WMS) and spreadsheets
• Maintain accurate inventory records and assist with reporting
• Schedule deliveries and coordinate dock appointments
• Communicate with warehouse supervisors regarding orders and dispatch updates
• File and maintain organized physical and digital records
• Assist with timekeeping and basic payroll support for warehouse staff
• Order office and operational supplies as needed
• Provide general administrative support to warehouse management

Requirements:

• Previous administrative or warehouse office experience preferred
• Familiarity with shipping/receiving documentation (BOLs, invoices, etc.)
• Experience with WMS or inventory systems is a plus
• Strong organizational and multitasking skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Bilingual (English/Spanish) preferred
• Reliable, punctual, and able to work in a fast-paced environment